Document Compliance Coordinator - Active Security Clearance Required
About The Position
Lawrence Livermore National Laboratory is hiring a Document Compliance Coordinator to navigate federal, institutional, and organizational requirements and support the Superblock (SBK) facility within the Strategic Deterrence Directorate. The role collaborates with engineers and subject matter experts to initiate, develop, document, and evaluate technical procedures, documents, and safety plans. A hybrid schedule may be available after a probationary period, with specific arrangements depending on team and organizational needs. The coordinator serves as a technical document-control subject matter expert, ensuring facility activities and documents comply with applicable regulations, institutional procedures, and safety bases. The position leads operational-document change control, monitors document routing and revision control, assesses process performance, recommends improvements, and coordinates complex projects and facility representation in broader initiatives. This is a Career Indefinite position open to Laboratory employees and external candidates. An active DOE Q-level or qualifying active Top Secret clearance is required at hire.
Requirements
- Active DOE Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
- Bachelor’s degree in communications, English, or a related field, or an equivalent combination of education and relevant experience.
- Advanced technical composition, writing, and editing skills, with experience composing professional documentation.
- Experience interpreting, reviewing, and analyzing procedures to determine whether activities comply with complex regulations and requirements.
- Ability to manage cross-functional work, influence stakeholders, and resolve sensitive issues with tact and judgment.
- Strong collaboration and communication skills, including the ability to work effectively across multidisciplinary teams.
- Ability to manage competing priorities and apply project-management principles to organize, coordinate, sequence, and accomplish work.
- Advanced organizational skills, attention to detail, accuracy, and follow-through.
- Strong proficiency in Microsoft Word and working knowledge of Excel, FileMaker Pro, Adobe Acrobat, and an electronic document management system such as SharePoint or Windchill; ability to learn new software quickly.
Nice To Haves
- Procedure Writer Certification from the Professional Procedure Association.
- Experience with Superblock policies, procedures, and operating practices.
Responsibilities
- Analyze, develop, and implement documentation processes, procedures, and practices to ensure facility activities comply with federal regulations, institutional procedures, and facility safety bases.
- Independently evaluate complex procedures and process documents, resolve implementation gaps, verify facility requirements are implemented, ensure safety-basis controls are maintained, and confirm required technical and management reviews are conducted.
- Serve as a subject matter expert on technical document control; interpret and analyze data and provide recommendations to senior management.
- Collaborate with subject matter experts, facility management, training, and SBK staff to lead the review, revision, and release of operational procedures through change-control processes affecting facility operations, systems, and LLNL programs.
- Monitor and oversee document tracking and routing, and ensure revision control using electronic applications such as ELM-U/Windchill for document configuration management.
- Identify, establish, monitor, and analyze internal performance metrics; provide reports and recommendations to the SBK Document Compliance Manager.
- Develop, lead, and implement strategies for process-improvement initiatives affecting major mission areas.
- Lead and coordinate complex special projects supporting document management; represent the facility in related programmatic, directorate, and Laboratory-wide initiatives.
- Perform other duties as assigned.
Benefits
- Flexible benefits package
- 401(k)
- Relocation assistance
- Education reimbursement program
- Flexible schedules, depending on project needs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
