Document and Records Specialist

Amentum • Idaho Falls, ID

12d • $65,000 - $80,000 • Hybrid

About The Position

Amentum delivers world-class solutions through the expertise, dedication, and collaboration of our people. We partner with our customers to solve complex challenges and are committed to fostering a workplace where employees can grow, succeed, and make a difference. We are currently seeking a Document and Records Specialist to support our PROJECT. Position Summary The Document and Records Specialist is responsible for the creation, organization, management, and protection of both physical and electronic records and documents. This role ensures that all records are accurate, secure, accessible, and compliant with legal and organizational standards. The position includes primary and secondary, and occasional remote/telework work responsibilities, requiring experience across physical and digital environments.

Requirements

• High School diploma or equivalent is required as a minimum.
• 2+ years of experience in records or document management.
• Experience with Document Control and Electronic Records Management Systems (ERMS).
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Excellent written and verbal communication.
• Ability to handle confidential information discreetly.
• Knowledge of records retention laws and best practices.

Nice To Haves

• BA or BS desirable
• Certified Records Manager (CRM)
• Information Governance Professional (IGP)

Responsibilities

• Organize, classify, and maintain records in a systematic and secure manner.
• Manage the lifecycle of records from creation to disposal.
• Digitize physical records and ensure proper indexing and storage.
• Conduct regular audits to ensure accuracy and compliance.
• Maintain and retrieve physical records stored on-site for digitization.
• Maintain confidentiality and integrity of records and information.
• Process and distribute communications and information flow such as submittals, Requests for Information (RFIs), and document turnover
• Create, revise, and format documents including contracts, reports, and manuals.
• Track and manage document version control.
• Verify that controlled documents include key information such as dates, titles, and applicable signatures before processing.
• Ensure documents are clear, concise, and meet regulatory standards.
• Ensure adherence to local, state, and federal regulations regarding records retention and privacy.
• Implement security measures to protect sensitive information.
• Respond to internal and external records requests.
• Maintain confidentiality and integrity of both physical and electronic records.
• Maintain and operate electronic records management systems (ERMS).
• Collaborate with IT to troubleshoot and improve document systems.
• Train staff on records and document management procedures.
• Provide information and prepare reports on records management metrics and compliance.
• Document and track the disposition of records (e.g., archiving, destruction).
• Provide support for audits and legal inquiries.
• Access and manage electronic records securely from remote locations.
• Communicate effectively with team members and stakeholders via virtual platforms.
• Ensure remote work complies with organizational data security policies.
• Maintain productivity and responsiveness while working off-site.
• Handle physical records and documents stored at the facility.
• Support in-person audits, inspections, and records retrieval.
• Coordinate with other departments for on-site document needs.
• Ensure physical records are properly stored, labeled, and protected.

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED