Document Accessibility Specialist, Temporary

UT Southwestern Medical Center • Dallas, TX

1d • Hybrid

About The Position

The Document Accessibility Specialist ensures that documents produced by UTSW are accessible, compliant, and usable by individuals with disabilities, including those using assistive technologies. This role supports institutional accessibility goals by auditing, remediating, and validating electronic documents across formats such as Microsoft Word, Excel, PowerPoint, PDF, and other published materials. The specialist also partners with teams to develop accessible workflows, templates, and authoring practices, embedding accessibility early in the content lifecycle and reducing reliance on last-minute remediation.

Requirements

• Bachelor's Degree in communications, information technology, technical writing, or a similar degree. Years of applicable experience may be used in lieu of degree
• Minimum of 1-2 years of experience in remediation of electronic documents.
• Previous experience creating and remediating accessible electronic documents across multiple formats, including Word and PDF
• WCAG principles
• Section 508 / ADA compliance
• Assistive technology basics
• Document structure & semantics
• Accessibility testing (manual + tools)
• Demonstrated knowledge of accessible document structure, including headings, lists, tables, alt text, reading order, bookmarks, links, artifacts, and form controls.
• Working knowledge of WCAG 2.1/2.2 AA concepts as they apply to document content, plus familiarity with document-specific standards and best practices such as PDF/UA and related testing approaches.

Nice To Haves

• Familiarity with clinical or healthcare environments.
• Demonstrated experience in creating accessible PDF forms.
• Experience with PowerPoint and Excel is strongly preferred.
• International Association of Accessibility Professionals (IAAP) Accessible Document Specialist (ADS) certification
• IAAP Certified Professional in Accessibility Core Competencies (CPACC)

Responsibilities

• Audit and remediate electronic documents for accessibility issues, including heading structure, reading order, lists, tables, hyperlinks, form fields, color contrast, and alternative text.
• Create accessible source documents and final deliverables in formats such as Word, Excel, PowerPoint, PDF, and other organizational publication formats.
• Tag and perform quality assurance on PDFs and other exported files to ensure alignment of WCAG standards, ADA requirements, and organizational guidelines.
• Conduct manual testing supplemented by automated tools, to validate usability with assistive technologies, and identify issues not detected by accessibility checker.
• Collaborate with content authors, designers, communications, legal/compliance, and program teams to prioritize remediation efforts and improve accessibility earlier in the content lifecycle.
• Develop and maintain accessible templates, checklists, SOPs, and training materials to improve consistency efficiency, and scalability.
• Track remediation inventory, turnaround times, recurring issue patterns, and level-of-effort by document type and complexity.
• Provide timely accessibility support for high-priority publications, forms, reports, and public-facing materials.
• Stay current on evolving accessibility standards, tools, organizational requirements, and best practices.
• Perform other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level