Document Accessibility Coordinator (Administrative Intern 2)

State of Washington • Thurston County – Lacey, WA

4d • Hybrid

About The Position

The Department of Ecology is hiring a Document Accessibility Coordinator (Administrative Intern 2) within the Solid Waste Management Program. This is a temporary position expected to last for six months. Upon hire, you must live within a commutable distance from the duty station. This position is eligible for telework and flexible schedule options. A minimum of one in-office day per week is required for meetings and trainings, with additional days as needed. Schedules are dependent upon position needs and are subject to change. This internship position is part of an effort to clean up and update documents maintained by the Solid Waste Management Program. As the Document Accessibility Coordinator (Administrative Intern 2), you’ll help ensure our information is organized, accessible, and easy for everyone to navigate. In this role, you will locate and inventory documents across digital platforms, assess files for retention and accessibility, and track progress as documents are updated or archived. You’ll collaborate with staff to ensure documents meet agency standards and legal requirements, and work with teams across the agency to improve how we manage, share, and preserve information. This internship offers meaningful on-the-job learning opportunities in document accessibility, information management, and state government operations. You’ll gain insight into current and past projects and campaigns within Ecology’s Solid Waste Program and learn how a state agency functions behind the scenes. It’s a great way to get hands-on experience in state government, especially if you’re interested in environmental science, policy, or public administration. If you’re detail-oriented and want your work to make a real impact supporting transparency, efficiency, and inclusive public access to information, we’d love to have you on our team.

Requirements

• Four (4) years of experience and/or education in public policy, environmental science, environmental policy, communications, informatics, statistics, economics, or a related field.
• Exceptional verbal and written communication skills, with the ability to convey complex information clearly and concisely.
• Ability to work effectively with others to develop and align content across various platforms.
• Ability to adjust to changing priorities, identify potential bottlenecks, and suggest practical solutions to keep projects moving forward.
• Ability and willingness to learn new skills, tools, and processes and share ideas that support continuous improvement.
• Ability to follow procedures, naming conventions, and accuracy standards to ensure documents are correctly organized, labeled, and prepared for review.

Nice To Haves

• Familiarity with the Americans with Disabilities Act (ADA).
• Strong command of editorial, grammatical, and writing skills, and the ability to edit and produce technical materials.
• Proficient use of Microsoft Office, SharePoint, and Adobe Acrobat Pro and Creative Cloud.
• Familiarity with managing database information.

Responsibilities

• Locate, organize, and track files across cloud platforms using established file management practices.
• Perform accessibility reviews using agency-approved software and checklists to identify documents that need updates to meet standards.
• Identify outdated, duplicate, or misplaced files and flag them for retention or removal decisions.
• Maintain accurate spreadsheets and logs to track files and prepare summaries and written updates.
• Communicate with staff to confirm file ownership, resolve document questions, and ensure materials meet established standards.
• Participate in trainings, workshops, meetings, and events to support increased awareness and professional development.

Benefits

• Medical/Dental/Vision for employee & dependent(s)
• Public Employees Retirement System (PERS)
• Vacation, Sick, and other Leave
• 11 Paid Holidays per year
• Public Service Loan Forgiveness
• Tuition Waiver
• Long Term Disability & Life Insurance
• Deferred Compensation Programs
• Dependent Care Assistance Program (DCAP)
• Flexible Spending Arrangement (FSA)
• Employee Assistance Program
• Commute Trip Reduction Incentives
• Combined Fund Drive
• SmartHealth

What This Job Offers

• Job Type: Full-time
• Career Level: Intern