DOC WILCC Adult Education Office Coordinator

State of Illinois

6d•Onsite

About The Position

The Illinois Department of Corrections is seeking an energetic and dedicated individual to serve as an Office Coordinator performing paraprofessional duties for the Educational Facility Administrator in the Office of Adult Education and Vocational Programming. The successful candidate will prepare technical education reports and contractual agreements. Additionally, the person selected for this position will utilize various software applications to input/maintain information required by legislation. Moreover, this position will function with a wide latitude of independence in communicating and complying with OAVES educational and institutional policies and procedures. If interested in this exciting opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply. The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

Requirements

Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
Requires ability to keyboard accurately 30 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

Prefers at least one (1) year of experience assisting with adult education programing.
Prefers at least one (1) year of experience preparing documents and/or reports for an adult education program or similar like setting using proper grammar, spelling, and punctuation.
Prefers at least one (1) year of experience working with spreadsheets and/or software for compiling reports.
Prefers at least one (1) year of working experience in a correctional setting.
Prefers at least one (1) year of experience reviewing policies and procedures to assist in educational programming and/or similar activities.
Prefers at least one (1) year of experience working with and maintaining confidential information.
Prefers at least one (1) year of experience analyzing and tracking monthly reports submitted by educational staff.
Prefers at least one (1) year of experience scheduling students for educational programming.

Responsibilities

As an administrative secretary to the Educational Facility Administrator, provides office support functions in preparation of technical educational reports.
Conducts special projects/studies and gathers data.
Provides guidance and direction to individuals in custody and contractual clerical support staff.
Prepares OFD suborders, requisitions and invoice vouchers for supplies and equipment.
Keyboards complex charts, statistical reports, documents, forms, memoranda, contractual agreements, meeting minutes and letters.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

flexible jobs that provide the gold standard of benefits
various avenues to advance their careers and realize their dreams
top-tier benefits and great retirement packages
Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 day annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources
extensive training and career advancement opportunities