DOC Vandalia CC Adult Education Office Coordinator
About The Position
The Illinois Department of Corrections is seeking an energetic and dedicated individual to serve as an Office Coordinator performing paraprofessional duties for the Educational Facility Administrator in the Office of Adult Education and Vocational Programming. The successful candidate will prepare technical education reports and contractual agreements. Additionally, the person selected for this position will utilize various software applications to input/maintain information required by legislation. Moreover, this position will function with a wide latitude of independence in communicating and complying with OAVES educational and institutional policies and procedures. If interested in this exciting opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply.
Requirements
- Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
- Requires the ability to keyboard accurately 30 words per minute.
- Requires the ability to pass the IDOC/IDJJ background check.
- Requires the ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Nice To Haves
- Prefers at least one (1) year of experience assisting with adult education programming.
- Prefers at least one (1) year of experience preparing documents and/or reports for an adult education program or similar like setting using proper grammar, spelling, and punctuation.
- Prefers at least one (1) year of experience working with spreadsheets and/or software for compiling reports.
- Prefers at least one (1) year of working experience in a correctional setting.
- Prefers at least one (1) year of experience reviewing policies and procedures to assist in educational programming and/or similar activities.
- Prefers at least one (1) year of experience working with and maintaining confidential information.
- Prefers at least one (1) year of experience analyzing and tracking monthly reports submitted by educational staff.
- Prefers at least one (1) year of experience scheduling students fo reducational programming.
Responsibilities
- As an administrative secretary fo the Educational Facility Administrator, provides office support functions in preparation of technical educational reports.
- Conducts special projects/studies and gathers data.
- Provides guidance and direction to individuals in custody and contractual clerical support staff.
- Prepares OFD suborders, requisitions and invoice vouchers for supplies and equipment.
- Keyboards complex charts, statistical reports, documents, forms, memoranda, contractual agreements, meeting meetings and letters.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Health, Life, Vision and Dental Insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan - Vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays: 13 - 14 day annually
- 3 paid Personal Business days annually
- 12 paid Sick days annually (Sick days carry over year to year)
- 10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
- Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
- Employee Assistance Program and/or Mental Health resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
