Divisional Sales Administrator (Sr)

Carboline•Beachwood, OH

About The Position

This position is responsible for supporting the vision and operational execution of Sales Activities by Sales Reps within the Division as directed by the Divisional Sales Manager (DSM) and Vice President of Sales. The primary role is to support the VP-Sales in day-to-day operations. This role requires that consistent communication and education of corporate initiatives be conveyed to other Sales Administrators (Territory / Rep, Regional) to align with a common vision of Sales leadership.

Requirements

Four to seven years related experience and/or training.
Excellent written and verbal communication skills.
Ability to influence others at all levels of the organization.
Time management skills, sense of urgency.
Excellent organizational skills.
Proficiency with Microsoft 365.

Responsibilities

Provides administrative support to the VP-Sales, including heavy calendar management, handling electronic communications, creating PowerPoint presentations, file management, responding to requests for information, conducting market research, generating reports, collecting and presenting data/information, general administrative support, invoicing, processing expense reports, making travel arrangements and creating itineraries, and planning meetings/events.
Manages and ensures the accurate and timely issuance of internal communications and reports.
Compiles data and formats presentations for Sales leadership reporting, and assists in process execution for gathering and managing Sales initiatives driven by the corporate vision.
Communicates and educates other Sales Administrators (Territory / Rep, Regional) on corporate initiatives to align with a common vision of Sales leadership. Provides guidance on how Regional Administrators follow these processes.
Coordinates with Regional and Territory Administrators to gather data and format presentations for quarterly reports.
Supports Sales Reps as needed to track and forecast sales and reduce the amount of time sales reps spend on non-selling activities. Assists in identifying and implementing process improvements to help reps be more efficient in their roles.
Supports the company’s vision and works in conjunction with Sales & WTI to assist in communication to achieve the Divisional Objectives as set by the Vice President of Sales & Divisional Sales Mgr.
Assists with Regional meeting planning, scheduling, and coordination.
Works closely with the sales teams within the Division to support their efforts in growing and developing business in all markets.
Establishes and maintains appropriate correspondence and records in accordance with established records retention policies, efficiently overseeing collection, management, and destruction of records, and maintaining the quality and confidentiality of required files and communications.