Divisional P2P Support Specialist

Vulcan Materials Company • Jacksonville, FL

6h

About The Position

The Divisional P2P Support Specialist will be a critical member of the Procurement Support Team, focused on enhancing purchasing compliance, data accuracy, and administrative efficiency for the division. This role will act as a dedicated resource to reduce the workload for Plant Office Administrators (POAs) by taking ownership of specialized procurement tasks, ensuring adherence to best practices, and serving as a Subject Matter Expert (SME) for the division purchasing processes.

Requirements

• A high school diploma is required.
• 1-2 years in a similar role or with equivalent experience in a related job discipline.
• Proven experience in a procurement, purchasing, or related administrative/financial role.
• Strong understanding of requisitioning, work order, and purchase order processes.
• Must display knowledge of and ability to use computer applications and the most up to date technology.
• High attention to detail, excellent analytical skills, and sound judgement.
• Ability to identify root cause problems and apply continuous improvement methodology.
• Ability to serve as a high-level resource, providing guidance and support to field personnel and Accounts Payable co-workers.
• Ability to meet deadlines, work in a team environment, and complete individually assigned tasks.

Nice To Haves

• Associates degree or higher preferred.
• Proficiency in Excel, ERP, and procure to pay software preferred.
• Procurement and/or payment experience with Oracle Fusion, Oracle eBS, or Jaggaer is a plus.

Responsibilities

• Review and validate all requisitions before a Purchase Order (PO) is created, aligning with the industry best practice recommending a requisition review.
• Ensure high purchasing compliance by verifying the correct use of in-network suppliers, Blanket Purchase Agreements (BPAs), and Contract Purchase Agreements (CPAs).
• Check compliance for work requested against risk tier approval limits.
• Utilize “Buyer†assignment rules and control the number of users that can reopen purchase orders. This limits the number of individuals with the Oracle “Buyer†role, resulting in less training required.
• Focus on tasks that directly reduce administrative burden and eliminate rework for POAs.
• Assist with match holds related to price and other mismatch issues.
• Verify purchasing categorization and work order information are correct.
• Track core credits to ensure timely receipt and application to the original work order/job.
• Track open rentals to help division return equipment on time or extend open rentals.
• Take ownership of managing services/progress billing purchase orders.
• Provide better data quality for improved future decision-making.
• Follow best practices for non-catalog/description only purchase order creation and setup, which ensures better data quality and improved invoice matching.
• Ensure that parts and labor are always charged and categorized separately for non-catalog/description only purchase orders (addressing a common issue for the tax group).
• Ensure the organization captures purchase volume using the accurate metric (quantity $ times$ unit price) if applicable.
• Function as a super user and Subject Matter Expert (SME) of the procurement process.
• Provide a divisional dedicated resource for support groups like environmental, safety, and geology.
• Facilitate better tracking of supplier issues, ensuring collaboration with enterprise sourcing and division procurement to address them.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees