Division Assistant - Multilingual Learning

Adlai E Stevenson High School District 125 • Lincolnshire, IL

3d • Onsite

About The Position

Adlai Stevenson High School is seeking a full-time, 10-month Division Assistant for the Multilingual Learning Division for the 2025-2026 school year. This role is designed to support the Division of Multilingual Learning in the effective and efficient functioning of all facets of the office's operation and job-related duties. The position involves processing and file management for various documents, including confidential records, and supporting teachers in collaboration with the Director, Assistant Director, and Director's Assistant. Key aspects of the role include facilitating communication with students, teachers, and the community, and contributing to long-term projects.

Requirements

• High School or college degree
• Knowledge of office technology and procedures
• Excellent verbal and written communication skills
• Ability to work collaboratively with staff, students, parents and the community
• Ability to work productively in an active environment
• Ability to maintain confidentiality and demonstrate professional discretion
• Strong organizational and record keeping skills
• Ability to prioritize tasks and work independently to meet deadlines

Nice To Haves

• Experience with Microsoft Office (Word, Excel, PowerPoint, etc.) and Google Docs
• Bilingual applicants

Responsibilities

• Prepares written communication such as memos, minutes, reports, and faculty schedules.
• Prepares and maintains records and reports including budgets, p-card reconciliation sheets, timesheets, staff attendance, form submission, field trips, final exams, travel forms, and reimbursement paperwork.
• Assists in the management and operation of the assessment process.
• Coordinates substitutes in the Division with the Director's Assistant.
• Manages incoming and outgoing communications from the Division, including welcoming visitors.
• Orders and manages office supplies, books/workbooks, and presentation/professional development materials with the Director's Assistant.

Benefits

• Health, Dental, and Vision insurance for single or family including a no-employee cost option
• Life Insurance
• Contribution to the Illinois Municipal Retirement Fund (IMRF) (pension system)
• Annual contribution of $1,000 towards an employee’s retirement
• Sick and Personal leave time
• Professional Learning Opportunities
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED