Division Administrator (Part-Time)

University of California, Irvine•Orange, CA

6d•Onsite

About The Position

The Department of Pediatrics at UC Irvine is seeking a Division Administrator to be responsible for the organization of work, supervision of administrative staff, staff development, budgets and financial control, and process improvement within assigned divisions. Initially, this role will support the Divisions of CAND, Pulmonary, and Exercise Medicine, overseeing approximately 22 academic positions and 20 staff positions. The incumbent will collaborate with Division Chiefs on long-range planning and operational management, coordinating all administrative functions for research, clinical service, and teaching operations.

Requirements

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Solid knowledge of common University-specific computer application programs.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
Bachelor's degree in related area and / or equivalent experience / training.
5-7 years relevant experience
Must be able to provide proof of work authorization

Responsibilities

Organization of work
Supervision of administrative staff
Staff development across all levels
Budgets and financial control
Process improvement and problem solving in the delivery of related program services within assigned divisions
Participating in the development and implementation of long-range planning of the divisions
Management and supervision of all operations within the divisions
Coordinate all administrative functions for the divisions in support of its research, clinical service and teaching operations