Division Administrator Pulmonary

University of California, Irvine•Orange, CA

About The Position

Responsible for supervising the administrative services of a large academic department, reporting to Chief Administrative Officer. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Supervises support and/or professional staff.

Requirements

Solid knowledge of the organization's processes, protocols, and procedures with a focus on budget, account and fund management and / or personnel management within labor contract(s) and personnel policy.
Solid knowledge of common organization-specific and other computer application programs.
Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
Solid skills to quickly evaluate complex issues and identify resolutions.
Solid organizational and customer service skills to effectively manage multiple priorities.
Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Demonstrated skills in employee supervision and HR administration.
Proficiency in Microsoft applications including Excel, Word and PowerPoint.
Demonstrated skill to effectively communicate, both verbally and in writing, to a diverse group of employees (faculty, staff, and students) to disseminate information.
Demonstrated fiscal management capabilities, including effective expense reduction, revenue increase, utilization management, and budget control.
Skill in projecting and monitoring income and spending trends on the basis of existing revenue and cost data.
Skill to design, develop and implement computerized tracking system.
Demonstrated skill in budget preparation and trend analysis.
Demonstrated superior interpersonal and communication skills.
Interpersonal skills to establish and maintain cooperative working relationship with other department and campus staff and faculty; campus departments; campus Accounting; Contracts and Grants Accounting, Sponsored Projects Administration, granting agency personnel, etc.
Ability to communicate well in both written and verbal English.
Ability to handle confidential matters/information with tact and discretion.
Demonstrated ability to work in a dynamic environment of rapidly changing priorities and frequent interruptions.
Bachelor's degree in related area and / or equivalent experience / training
5-7 Years of relevant job experience with a Bachelor’s or Master’s degree in Business/Healthcare administration, or equivalent experience.
Must be able to provide proof of work authorization

Nice To Haves

Demonstrated knowledge and understanding of trends in healthcare delivery system, the provision of care, and other emerging issues in healthcare management.
Proven personnel management strength, including demonstrated ability to select, motivate, develop, evaluate performance, discipline, and promote collaborative team efforts.
Working knowledge of UCI cost accounting standards.
Familiarity with Microsoft Office, Tableau, Epic – EMR, UCI on-line financial systems including KFS.
Previous experience in an academic setting or private physician office.
Previous UC system experience.
3-5 year experience in managing division/departments in a complex matrix of comparable level of experience.

Responsibilities

Supervising the administrative services of a large academic department.
Managing IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources.
Supervising support and/or professional staff.