N26004 Division Administrative Assistant - Receptionist and Human Resources

Lethbridge School Division•Lethbridge, AB

7d•CA$48,500 - CA$50,500•Onsite

About The Position

Lethbridge School Division is seeking an experienced and highly professional individual to serve as Division Administrative Assistant in the Human Resources Department. The successful candidate will bring strong technical and organizational skills, sound judgment, and excellent interpersonal abilities to the Human Resources Department. This position will be responsible for administrative functions supporting the Director and Coordinator of Human Resources and serve as the first contact person for the Division as they greet anyone visiting the Education Centre. The role serves as the receptionist for the Education Centre, directing all visitors, managing all public inquiry calls and distribution of mail for the Education Centre. As a member of our Human Resources team, the role will also focus on supporting new hire onboarding and orientation, managing employee files, Occupational Health and Safety follow-up for substitutes and a variety of Human Resources functions. A key component of this role involves preparing HR documentation and certificates, providing reception and administrative support services and applying collective agreements while working in a team environment. The successful candidate will provide accurate, timely, and practical guidance and support to staff and school-based administrators. This position requires sound judgment, discretion, strong organizational and interpersonal skills. As an educational organization, Lethbridge School Division places a strong emphasis on people, relationships, and collaboration. The Division Administrative Assistant will approach their work with professionalism, care, and a service-oriented mindset while supporting positive and respectful workplace outcomes.

Requirements

Strong oral and written communication skills
Demonstrated experience interpreting and applying collective agreements
Knowledge of labour relations principles and collective agreement administration
Strong technical and research skills with a high level of attention to detail
Proficiency in preparing clear, accurate, and business-professional documentation
Effective time management and organizational skills with the ability to manage competing priorities
Ability to work collaboratively in a team-based, service-oriented environment
Strong problem-solving skills and the application of sound judgment and critical thinking
Understanding of the educational context and the complexity of public education systems
Demonstrated discretion and ability to manage confidential and sensitive information
Initiative and confidence in managing sensitive and complex situations
Ability to develop and improve procedures to enhance efficiency, effectiveness, and service delivery
Intermediate-level proficiency with spreadsheets and databases
Minimum two (2) years of post-secondary education in business, office administration, or a related field; an equivalent combination of education and experience will be considered
Proof of Grade 12 or General Educational Development (GED).
Class 5 Alberta drivers license.
A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that does not have any charges or convictions.
A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
Proof of photo identification.
Documentation of a valid Social Insurance Number in the employee’s legal name.

Nice To Haves

The ideal candidate will be flexible, decisive, able to multitask in a fast-paced environment, and demonstrate a high level of professionalism, initiative, and maturity.
A strong technology background is essential.
The successful candidate will be an innovative thinker with strong communication skills and a commitment to supporting people and positive workplace outcomes.

Responsibilities

Serve as the receptionist for the Education Centre, directing all visitors.
Manage all public inquiry calls and distribution of mail for the Education Centre.
Support new hire onboarding and orientation.
Manage employee files.
Conduct Occupational Health and Safety follow-up for substitutes.
Perform a variety of Human Resources functions.
Prepare HR documentation and certificates.
Provide reception and administrative support services.
Apply collective agreements while working in a team environment.
Provide accurate, timely, and practical guidance and support to staff and school-based administrators.