Dividend & Reorganization Associate

D.A. Davidson • Great Falls, MT

1d

About The Position

The Dividend and Reorganization Associate identifies newly announced mandatory and voluntary corporate events that may affect current client stock records, notifies the appropriate Financial Advisors (FAs), tracks their responses, and processes stock and/or funds according to the elections received for each reorganization event. The associate also ensures accurate payment activity in customer accounts by posting, reviewing, and validating entries for multiple payment and security types. This role balances reconciliation reports, responds to branch inquiries, and resolves departmental processing issues.

The position handles dividend payments and related account activity, corporate actions, bond calls, ACH and dividend-check instructions, daily settlement reconciliations, and monthly UIT terminations. It also fulfills regulatory requirements for identifying lost or stolen securities, researches inquiries, and performs other duties assigned by department supervisors or management.

Requirements

• High school diploma or equivalent.
• Ability to effectively operate a computer.
• Strong computer skills, specifically with Microsoft Outlook, Word, and Excel.
• Strong organizational skills and attention to detail.
• Familiarity with department policies and procedures.
• Strong verbal and written communication skills.
• Strong customer service skills.
• Ability to troubleshoot and resolve problems independently.
• Ability to follow policies and procedures and maintain client confidentiality.
• Ability to communicate clearly and in a service-oriented manner using appropriate professional language and grammar.
• Ability to work proactively with internal and external clients and relate professionally to others to accomplish work responsibilities and objectives.
• Ability to maintain regular, predictable attendance.

Nice To Haves

• Strong math and general accounting skills.

Responsibilities

• Compute, validate, and post payments to client accounts.
• Review stock records and reports to determine customer stock ownership on the record date.
• Validate and process security payments on the payable date for holders of record.
• Verify total shares owned by customers and compute dividends due.
• Review customer accounts to confirm security payments are processed according to instructions.
• Resolve dividend-related problems with customer accounts.
• Research and respond to inquiries from branch personnel.
• Process bond calls.
• Code accounts for ACH or dividend-check instructions.
• Reconcile the daily DTC settlement report and the Bank of New York settlement report.
• Verify the accuracy of record-date reports and adjust record-date positions to ensure holder lists are accurate on the payable date.
• Review Beta CLED accounts to reconcile daily payments.
• Maintain dividend reinvestment processes for UITs and equities.
• Establish and maintain ACH and dividend-check payment instructions for clients.
• Identify newly announced mandatory and voluntary corporate events that may affect current client stock records and process them according to stockholder elections.
• Process cash and stock entries to client accounts according to the terms of each reorganization event.
• Create notices for FAs to review and make client elections through BetaLink for securities related to newly announced corporate actions.
• Create notices outlining the terms and conditions of each reorganization event and update initial notices when new information is released.
• Track and record elections made by FAs through BetaLink and process according to individual stockholder elections.
• Fulfill regulatory requirements for identifying lost or stolen securities, including identifying incoming securities valued over $10,000, checking them through the Lost and Stolen Securities Program, and taking action based on findings.
• Process monthly UIT terminations by identifying securities due to mature, notifying FAs of options and timelines, reconciling payments against DTC cash settlement, and paying termination proceeds into client accounts.
• Research and resolve branch personnel inquiries accurately and promptly.
• Perform other duties as assigned by the department supervisor, management, or as otherwise assigned.

Benefits

• Medical, dental, and vision benefits.
• Company 401(k) and ESOP contribution.
• Generous sick leave, vacation, and maternity/parental leave.
• Paid holidays.
• Professional development opportunities.
• Tuition reimbursement, with a $15,000 lifetime cap.
• Discounted personal insurance, including home, auto, and recreational vehicle insurance.
• Charitable gift-matching program.
• Davidson Day of Giving.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED