Diversion Administrative Assistant

City and County of Denver • Denver, CO

6d • $21 - $32 • Onsite

About The Position

The Denver District Attorney's Office is seeking an Administrative Assistant to support our Diversion Office. This is a full-time position that will work 40+ hours/week. This position will be responsible for managing office finances, submitting invoices, examining files for estimates/description of damages, contacting victims, greeting clients and visitors, answering the office main line, reading police reports, corresponding with victims, remaining a point of contact for victim questions, tracking eligible Diversion cases, building case files, performing UA collection, managing the Diversion Client Database, managing stats and data reports, pulling together reports for grant reporting, managing and ordering office supplies, notifying DA's & Defense of status of Diversion Clients, assessing restitution, communicating with victims to assess and coordinate restitution payments, assisting in preparing quarterly grant reports, and coordinating the Restorative Justice Program for Denver Youth. Any one position may not include all of the duties listed. However, the allocation of positions will be determined by the amount of time spent in performing the essential duties listed above.

Requirements

• 1+ years of working with finance/budgets
• Proficiency with Microsoft Excel and Microsoft products such as: Microsoft Teams, Outlook , Word, and PowerPoint
• Graduation from high school or the possession of a GED, HiSET or TASC Certificate
• Two (2) years of clerical experience
• Additional appropriate education may be substituted for the minimum experience requirement

Nice To Haves

• Superb customer service skills

Responsibilities

• Managing office finances (grants, bank accounts, restitution, intake fees, payouts for ARTT and Work Program)
• Submitting invoices from Service Providers for payment
• Examine files for estimates/description of damages
• Contact victim via phone first to verify address and determine whether restitution is owed
• Greeting clients and visitors when checking in
• Answering office main line and responding to voicemails in general mailbox
• Read police reports, correspond with Victims to determine restitution
• Remain point of contact for all victim questions and issue
• Tracking eligible Diversion cases from filing to termination
• Building case files for incoming Diversion Clients
• Performing UA collection on clients as needed
• Managing Diversion Client Database
• Managing stats and data reports
• Pulling together various reports for Grant reporting
• Managing and order as needed: Office supplies, office water, snacks for clients, UA supplies, etc
• Notify DA’s & Defense of Status of Diversion Clients on weekly court docket
• Assessing Restitution
• Communicating with victims to assess and coordinate restitution payments from clients in the program
• Assisting in preparing quarterly grant reports, including balancing grant budgets, creating statistical reports and collecting crucial data from program staff
• Coordinating the Restorative Justice Program for Denver Youth; Coordination efforts include screening referrals from Diversion Officers, reviewing cases referred from partnering agencies, communicating with victims to determine their willingness to participate in the program, recruiting and managing community volunteers to facilitate mediation sessions, and securing locations for sessions
• Other duties, as assigned or requested

Benefits

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 132 hours of PTO earned within first year
• 11 Paid Holidays per year, plus 1 personal holiday
• Education Refund Program (ERP)
• Care Bank – 8 weeks of Paid Family Leave (after the probation period is passed)
• Free RTD Eco Pass
• Competitive medical, dental and vision plans effective within 1 month of start date

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED