Diversion Administrative Assistant
About The Position
The Denver District Attorney's Office is seeking an Administrative Assistant to support our Diversion Office. This is a full-time position that will work 40+ hours/week. This position will be responsible for managing office finances, including grants, bank accounts, restitution, intake fees, and payouts for ARTT and Work Program. The role involves submitting invoices from Service Providers for payment, examining files for estimates/description of damages, and contacting victims to verify addresses and determine restitution owed. The Administrative Assistant will also greet clients and visitors, answer the office main line, and respond to voicemails. Key responsibilities include reading police reports, corresponding with victims to determine restitution, serving as the point of contact for victim questions, and tracking eligible Diversion cases. The role also entails building case files for incoming Diversion Clients, performing UA collection as needed, managing the Diversion Client Database, and generating stats and data reports. Additionally, the position involves managing and ordering office supplies, snacks, and UA supplies, notifying DA’s & Defense of the status of Diversion Clients on the weekly court docket, and assessing and coordinating restitution payments. The role includes assisting in preparing quarterly grant reports, balancing grant budgets, creating statistical reports, and collecting data. A significant part of the role is coordinating the Restorative Justice Program for Denver Youth, which involves screening referrals, reviewing cases, communicating with victims, recruiting and managing community volunteers, and securing locations for sessions. Other duties may be assigned.
Requirements
- Graduation from high school or the possession of a GED, HiSET or TASC Certificate
- Two (2) years of clerical experience
- 1+ years of working with finance/budgets
- Proficiency with Microsoft Excel and Microsoft products such as: Microsoft Teams, Outlook , Word, and PowerPoint
- Resume – Required
Nice To Haves
- Cover Letter - Preferred
Responsibilities
- Managing office finances (grants, bank accounts, restitution, intake fees, payouts for ARTT and Work Program)
- Submitting invoices from Service Providers for payment
- Examine files for estimates/description of damages
- Contact victim via phone first to verify address and determine whether restitution is owed
- Greeting clients and visitors when checking in
- Answering office main line and responding to voicemails in general mailbox
- Read police reports, correspond with Victims to determine restitution
- Remain point of contact for all victim questions and issue
- Tracking eligible Diversion cases from filing to termination
- Building case files for incoming Diversion Clients
- Performing UA collection on clients as needed
- Managing Diversion Client Database
- Managing stats and data reports
- Pulling together various reports for Grant reporting
- Managing and order as needed: Office supplies, office water, snacks for clients, UA supplies, etc
- Notify DA’s & Defense of Status of Diversion Clients on weekly court docket
- Assessing Restitution
- Communicating with victims to assess and coordinate restitution payments from clients in the program
- Assisting in preparing quarterly grant reports, including balancing grant budgets, creating statistical reports and collecting crucial data from program staff
- Coordinating the Restorative Justice Program for Denver Youth
- Coordination efforts include screening referrals from Diversion Officers, reviewing cases referred from partnering agencies, communicating with victims to determine their willingness to participate in the program, recruiting and managing community volunteers to facilitate mediation sessions, and securing locations for sessions
- Other duties, as assigned or requested
Benefits
- A guaranteed life-long monthly pension, once vested after 5 years of service
- 457B Retirement Plan
- 132 hours of PTO earned within first year
- 11 Paid Holidays per year, plus 1 personal holiday
- Education Refund Program (ERP)
- Care Bank – 8 weeks of Paid Family Leave (after the probation period is passed)
- Free RTD Eco Pass
- Competitive medical, dental and vision plans effective within 1 month of start date
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
