Assistant Pre-Trial Diversion Coordinator

City of Dothan•Dothan, AL

10d•Onsite

About The Position

This position is responsible for assisting with the coordination of the Pre-Trial Diversion Program. The role involves greeting visitors, answering questions, assisting with appointments, and managing incoming and outgoing communications. A key aspect of the job is to assist clients, social service agencies, counselors, police, court officials, employers, victims, and others with information and status related to Pretrial Diversion Program activities. The coordinator will also develop and maintain a resource list of employment, educational, and community service programs, and work directly with clients and victims concerning restitution payments. Responsibilities include preparing notifications, coordinating and verifying compliance with Pre-Trial Diversion Agreements, maintaining case files, and notifying the City Attorney of client compliance or non-compliance. The role also involves collecting program fees, court costs, and restitution payments, conducting drug screens, and assisting with the placement of defendants into treatment programs. The position requires preparing various documents, maintaining files and records, entering data into a computerized database, and maintaining participant lists and contact information. Additionally, the role involves coordinating meetings and appointments, maintaining office supplies, and ensuring the confidentiality of all case-related information. Attendance at municipal courts may be required.

Requirements

Graduation from standard senior high school or GED, as recognized by the United States Department of Education (USDE) or Council for Higher Education Accreditation (CHEA).
One (1) year recent experience in general office, typing, and clerical work.
Applicants are required to successfully pass a typing test with a minimum score of 30 net words per minute.
Possession of a valid driver license and acceptable driving record.
Must maintain information confidentiality throughout employment.
Employees are required to submit to Drug and Alcohol testing in accordance with the City of Dothan policy, which includes pre-employment and random tests for the duration of employment in this position.
Must meet the City of Dothan’s employment physical standard, which includes drug/alcohol testing.

Nice To Haves

One (1) year recent experience using word processing software (ex. MS Word) preferred.
Six (6) months recent experience in the legal/court system processing and administering the results of legal adjudication or court ordered mandates preferred.
Six (6) months recent experience processing and administering pre-trial diversion preferred.
Graduation from an accredited college or university with a degree in Business Administration, Legal Studies, Paralegal, or closely related field preferred.
Accredited through an agency recognized by the U.S. Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA).
Employees in this position are required to obtain and maintain an Agency Information Security Officer Training (AISO) certificate within six (6) months of employment/promotion/demotion/transfer.
May require the employee to be bondable.

Responsibilities

Greets visitors, answers questions, and assists with appointments.
Receives, screens, routes, and/or answers incoming telephone calls.
Assists callers such as clients, social service agencies, counselors, police, court officials, employers, victims, and others with information and status related to Pretrial Diversion Program activities.
Receives and routes incoming and outgoing mail and other papers/documents.
Provides applications to potential program participants and provides instructions.
Develops and maintains resource list of employment, educational, and community service-based programs to provide client needs.
Works directly with clients and victims concerning the collection and distribution of restitution payments.
Prepares and sends notifications for acceptance or denial; assists in preparing for Appeal Hearings.
Coordinates, verifies, and ensures that defendants follow Pre-Trial Diversion Agreements including employment, education, community service, restitution and counseling requirements.
Maintains and updates case files with relevant and pertinent information pertaining to clients.
Assists in notifying City Attorney of clients who are not in compliance with the Pre-Trial Diversion Agreements.
Notifies City Attorney of clients who have successfully completed the requirements of the Pre-Trial Diversion Program.
Collects program fees, court costs, and restitution payments from program participants; assists participants with indigent determination.
Conducts and coordinates scheduled appointments and random drug screens to ensure and verify compliance with Pretrial Diversion Agreements.
Assists with the coordination and placement of defendants into substance abuse, mental health, domestic violence, or other related education/treatment programs.
Prepares a variety of correspondence, documents, reports, and other documentation.
Maintains files and records; scans and stores documents as needed.
Enters participant data into computerized database.
Maintains participant lists and status logs; maintains applicant and participant contact information.
Maintains updated case files, removes and stores dormant files.
Maintains chronological order of files.
Coordinates meetings, activities, and appointments for the City Attorney and others.
Maintains office supplies and makes purchases as needed.
Maintains confidentiality of all information and conversations related to cases.
Attends municipal courts as required.
Performs other duties as assigned.