2026-2027 District Level Department Secretary I, Early Childhood (260 Days)

Springfield Public Schools•Springfield, MO

2d•Onsite

About The Position

Responsible for providing a wide variety of complex and confidential administrative and secretarial support to the assigned administrator(s); conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities. This role involves performing a variety of complex office and clerical work independently, acting as the primary office support for administrators at the department level or equivalent. Duties include word processing, financial recordkeeping, scheduling, calendaring, and arranging meetings. The position requires dealing with non-routine matters, exercising judgment and independent thinking to anticipate needs, and maintaining effective communication with leaders, staff, and third parties. Ensuring timely office support, adequate supplies, and well-maintained equipment are also key responsibilities. The role requires understanding system-wide, departmental, and divisional organizations, as well as applicable policies and procedures. Responsibilities include researching, compiling, creating, and distributing reports, initiating actions to keep supervisors and staff informed, and answering inquiries regarding programs and services. Maintaining confidentiality, office supplies, and processing time and attendance are also part of the role. The secretary will also maintain and reconcile budget accounts, greet visitors professionally, communicate effectively with various stakeholders, manage telephone systems, coordinate events and meetings, and maintain an organized workspace. Participation in meetings, trainings, and workshops, and supporting building safety procedures are also expected.

Requirements

High School Diploma or its equivalent.
Minimum of three (3) years of job related experience with increasing levels ofशेदपुरresponsibility is required.
Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.

Responsibilities

Performs a variety of complex office and clerical work for administrators and staff, independently.
Assist as the primary office support for administrators at the department level or equivalent, such as word processing, financial recordkeeping, scheduling, calendaring, arranging meetings, etc.
Deals with non-routine matters requiring research, investigation or analysis, and knowledge of departmental issues and address appropriately.
Exercises judgment and independent thinking relative to anticipating requirements of administrators and staff for information, assembles information for upcoming reports, and tracks events or situations to keep administrators and staff informed.
Work involves frequent contact with leaders and other organizations, requiring the exercise of professional judgment in arranging meetings and communicating matters to leaders, staff and third parties.
Ensures that office support is available on a timely basis to assist staff, that adequate supplies are on hand, and that equipment is in good condition.
Understands system wide, departmental and divisional organizations and applicable policies and procedures affecting departmental operations.
Researches, compiles, creates and distributes reports to the director and staff or other stakeholders as directed.
Initiates actions to keep supervisor and staff informed of department and school system operations.
Answers inquiries regarding programs and services, explaining requirements and assisting callers in completing forms or other actions.
Maintains office or department records for program and process actions including those regarding procurement and fiscal matters.
Maintains confidentiality as required by Board of Education policy and/or state or federal law.
Maintains office supplies, arranges for equipment service, and arranges for building service assistance as needed.
Processes time and attendance for department/division as needed.
Maintains and reconciles budget accounts for department/division.
Receives and greets visitors, interact professionally and courteously, providing exceptional service.
Communicates effectively with staff, parents, students, and patrons of the district.
Manages telephone systems, answering, screening, transferrin, and responding to calls and inquiries.
Coordinates events and meetings.
Maintains an area in good order with needed materials, information, and resources.
Maintains current facility and district information providing reference information.
Participates in unit meetings, trainings, workshops, professional learning, etc. conveying and/or gathering information required to perform job functions.
Supports and enforces building safety procedures.
Supports the operations of the facility or department as directed by the supervisor.
Performs general clerical functions such as scheduling, copying, faxing, data entry, filing, mail, etc.
Performs other duties as required / assigned.