District Finance Assistant

Simpson County•Franklin, KY

2d•Onsite

About The Position

To perform complex and advanced accounting duties related to the preparation of such matters as financial statements, payroll and accounts payable; Assist Chief Financial Officer in assigning, reviewing, training, and leading the work of the finance department.

Requirements

High school diploma or equivalent
At least five years of experience in Kentucky school district finance
Possess the necessary literacy and accounting skills to fulfill the performance responsibilities of the job
Knowledge of State Financial Accounting System “Munis” required
Kentucky school district payroll experience required
Knowledge of generally accepted accounting principles, reporting policies, and practices of general fund accounting
Knowledge of financial record-keeping procedures, and applicable state requirements and other laws and regulations
Ability to communicate clearly and concisely, both orally and in writing, and use proper telephone techniques and etiquette
Ability to establish and maintain effective working relationships with others
Possess skills in proficient use of data processing equipment and systems, computers, word processors, and peripheral equipment
Ability to establish and maintain a variety of complex and confidential files and records
Ability to work confidentially with discretion
Possess organizational skills
Ability to assist Chief Financial Officer on a variety of complex budget and accounting functions including internal auditing, general ledger, payroll, accounts payable, and accounts receivable
Ability to read, interpret, and follow rules, regulations, policies, and procedures
Ability to work under deadlines and timelines
Working on a PC, laptop or computer screen

Responsibilities

Performs complex and advanced-level clerical accounting duties in support of District programs and services; processes and prepares more complex and technical accounting documents.
Prepares and maintains files of record and documents relating to work performed.
Prepares special reports as assigned, and completes monthly reports as requested.
Produces a variety of periodic and annual financial statements, reports, reimbursements and claims.
Assists in preparing the draft, tentative and working budgets.
Assists in year-end closeout, reporting and submission of the Annual Financial Report.
Assists in preparation of the District’s annual external audit.
Maintains journals and ledgers while charging proper accounts.
Processes and reviews journal entries, accruals and account reconciliations.
Trains and supports payroll and accounts payable and provides backup support as needed.
Responds to questions or complaints from vendors, district administrators, or employees regarding issues related to payments, balances, charges, and other information; assist employees in completing necessary payroll forms.
Prepares all required monthly retirement payroll reports.
Prepares and reconciles Annual Certified Retirement Report, Annual Classified Retirement Report, Annual Federal Tax, and Annual State Tax Report and W-2's for all employees.
Maintains and processes local scholarship checks.
Assists in administering health insurance and cafeteria benefits for full-time personnel.
Assists school secretaries/bookkeepers with financial questions and procedures pertaining to bookkeeping and coding.
Assist CFO with bid specifications for auditing services, insurance, and various other bid advertisements for newspaper publications; attends bid openings and records bids.
Remains abreast of changes in policy or regulations relative to the operations of the finance department.
Attends training activities as required by CFO and Kentucky Department of Education.
Communicates with district personnel on confidential or sensitive issues.
Operates a variety of office equipment including calculator, copier, computer terminals, and fax machine.
Performs related duties and assumes other responsibilities as may be assigned by the CFO.