District Director, Purchasing

Nocccd•Anaheim, CA

1d•Onsite

About The Position

Under the direction of the Vice Chancellor, Administrative Services, this position is responsible for planning, directing and coordinating the District’s centralized purchasing operations and activities. This role plans, directs and coordinates centralized District purchasing functions and activities in accordance with District policies, procedures and objectives; assures compliance with applicable laws, regulations, and contractual requirements; supervises District warehouse operations; develops and implements plans and policies to facilitate and improve services and operations. The position also involves preparing and reviewing bid documents and purchase requests, conducting bid openings, evaluating and analyzing bids, recommending award of contracts, and preparing reports of bids and awards. It also includes maintaining catalog and bidders lists, conducting investigations and analyses to determine optimum sources for purchase of equipment and supplies, preparing specifications and analyzing quoted prices, supervising the preparation of purchase documents and related follow-up procedures, executing purchase orders and service contracts, supervising the inventory control and equipment tagging of fixed assets, and directing and coordinating the sale of surplus and obsolete District property. The role requires explaining and interpreting policies and procedures relating to purchasing functions and activities, maintaining current knowledge of applicable laws and regulations, and providing technical information and assistance related to the preparation of specifications and evaluation of equipment, supplies and services. Communication with District and college personnel, vendors, sales representatives, governmental agencies, and various outside organizations is essential for exchanging information, resolving conflicts and issues, and coordinating activities. The position involves developing and preparing annual preliminary budgets for assigned programs, monitoring and controlling budget expenditures, and directing the preparation and maintenance of detailed reports, records, and files. It also includes organizing, attending, or chairing meetings, serving on committees and special projects, and coordinating programs and services. Training, supervising, evaluating, and directing the work of personnel, as well as participating in selection and hiring processes, is a key responsibility. Planning, organizing, and arranging training and staff development activities, and providing orientation for new employees are also part of the role. The position requires learning and applying emerging technologies and advances, demonstrating sensitivity to and understanding of diverse backgrounds, and providing leadership in District/College efforts to increase diversity, address student achievement gaps, and create a welcoming and inclusive environment. Assisting and promoting the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities is crucial. The ideal candidate should have experience in this area with African Americans, Latinx, Native Americans, Pacific Islanders and other disproportionately impacted students and employees. Performs related duties as assigned.

Requirements

Bachelor’s degree in business administration, public administration, or related field.
Minimum of five years of increasingly responsible purchasing services experience.
Commitment to diversity.
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.
Ability to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Nice To Haves

Possession of an advanced degree in business administration, public administration or related field from a regionally accredited institution.
Administrative or supervisory experience in a community college or other higher education environment.
Experience working with computer software and other technologies utilized in the administration of purchasing services.
Familiarity with the Banner finance system.
Experience evaluating purchasing processes and procedures, providing recommendations, and implementing process improvements.
Experience collaborating with faculty, staff, and/or community leaders in programs and initiatives that are specifically designed to assist historically underrepresented students achieve their educational goals.
Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner.
Ability to provide an inclusive and welcoming work/educational environment.
Experience in this area with African Americans, Latinx, Native Americans, Pacific Islanders and other disproportionately impacted students and employees.

Responsibilities

Plans, directs and coordinates centralized District purchasing functions and activities.
Assures compliance with applicable laws, regulations, and contractual requirements.
Supervises District warehouse operations.
Develops and implements plans and policies to facilitate and improve services and operations.
Prepares and reviews bid documents and purchase requests.
Conducts bid openings; evaluates and analyzes bids; recommends award of contracts.
Prepares reports of bids and awards; maintains catalog and bidders lists.
Conducts investigations and analyses to determine optimum sources for purchase of equipment and supplies.
Prepares specifications and analyzes quoted prices.
Supervises the preparation of purchase documents and related follow-up procedures.
Executes purchase orders and service contracts.
Supervises the inventory control and equipment tagging of fixed assets.
Directs and coordinates the sale of surplus and obsolete District property.
Explains and interprets policies and procedures relating to purchasing functions and activities.
Maintains current knowledge of applicable laws and regulations.
Provides technical information and assistance related to the preparation of specifications and evaluation of equipment, supplies and services.
Maintains communication with District and college personnel, vendors, sales representatives, governmental agencies, and various outside organizations.
Develops and prepares the annual preliminary budgets for assigned programs.
Monitors and controls budget expenditures.
Directs the preparation and maintenance of detailed and comprehensive reports, records and files regarding programs, operations, and activities.
Organizes, attends, or chairs a variety of meetings as required.
Serves on committees and special projects as assigned.
Coordinates programs and services as appropriate with other District and college personnel.
Trains, supervises, evaluates and directs the work of personnel as assigned.
Participates in selection and hiring processes.
Plans, organizes and arranges appropriate training and staff development activities.
Provides orientation for new employees.
Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.
Demonstrates sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic and disability backgrounds of community college students and staff.
Provide leadership in District/College efforts to increase the diversity of faculty and staff, to address student achievement gaps, and in the creation of a welcoming and inclusive work and educational environment.
Assist and promote the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities.
Performs related duties as assigned.