District Court Operations Manager 31-2-02
About The Position
General Definition: Performs a variety of job tasks for effective operation and support of the magisterial district court at a decentralized court facility under the supervision of the Magisterial District Judge and the MDJ Administrator. Oversees and directs staff in the overall operations of the District Court. This position serves as the coordinating link between the elected Magisterial District Judge and the operations of the office. Ensures that the procedures, as established by the Administrative Office of Pennsylvania Courts, Lehigh County Court Administration, and local/state rules and orders are implemented. This position requires an organized person with excellent communication skills and the ability to learn, multi-task and maintain a high volume of work. In addition to supervisory responsibilities, a person in this position will be responsible for processing Civil, Landlord/Tenant, Criminal, Traffic, and Non-Traffic cases per PA Rules of Court, Local rules and procedures, and AOPC procedures. In addition, this position requires receipting payments, preparing bank deposits, applying internal control procedures, and preparing various financial reports, as well as, directing/training staff in these processes. Typical Examples of Work: The District Court Operations Manager must be able to perform all of the duties that any staff member would be responsible to undertake including all of the following: computer operations in summary, criminal, and traffic cases; all computer fiscal operations, including the payment of fines and costs, warrant fees, collateral, bail and civil-server fees, as well as, all counter activities with customers of the Court. Responsibilities include completing staff evaluations on an annual basis at minimum; ordering office supplies; ensuring that payment requests are submitted for office cleaning staff; serving as the primary contact between and answerable to the Court Administration office; attendance at bi- monthly clerical staff meetings and distributing information from that meeting to the office staff and elected MDJ; generation of weekly and monthly checks, fiscal reports and the proper distribution of those funds and report information; completion of reports, including caseload comparisons, quarterly income from fines and costs, and various inventory reports for office equipment; compilation and distribution of end-of-year IRS income statements to constables as well as the IRS. Performs related work as required.
Requirements
- Knowledge of the Court's functions for explanation to the staff, as well as, instructing the staff regarding changes that occur either as procedures change or statues are enacted.
- Knowledge of the Court office operations.
- Ability to oversee the office staff and document unsatisfactory behavior which is reported to court administration through both formal and informal meetings relative to employee discipline.
- MDJS experience 2+ years required.
- G.E.D. or High School Diploma
- Employee must provide own transportation.
Responsibilities
- computer operations in summary, criminal, and traffic cases
- computer fiscal operations, including the payment of fines and costs, warrant fees, collateral, bail and civil-server fees
- counter activities with customers of the Court
- completing staff evaluations on an annual basis at minimum
- ordering office supplies
- ensuring that payment requests are submitted for office cleaning staff
- serving as the primary contact between and answerable to the Court Administration office
- attendance at bi- monthly clerical staff meetings and distributing information from that meeting to the office staff and elected MDJ
- generation of weekly and monthly checks, fiscal reports and the proper distribution of those funds and report information
- completion of reports, including caseload comparisons, quarterly income from fines and costs, and various inventory reports for office equipment
- compilation and distribution of end-of-year IRS income statements to constables as well as the IRS
- processing Civil, Landlord/Tenant, Criminal, Traffic, and Non-Traffic cases per PA Rules of Court, Local rules and procedures, and AOPC procedures
- receipting payments
- preparing bank deposits
- applying internal control procedures
- preparing various financial reports
- directing/training staff in these processes
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
