District Court Clerk

Oakland County•Rochester Hills, MI

7h•$41,868 - $56,096•Onsite

About The Position

Oakland County is hiring an on-site District Court Clerk to support civil, criminal, traffic, probation, and administrative court proceedings. The clerk assists community members, attorneys, and law enforcement personnel with court-related information and processes; coordinates court schedules; prepares notices, forms, orders, and other court documents; maintains case information; and processes payments and related records. The position also involves working with defendants regarding financial obligations, helping keep court proceedings and probation matters on track, and using court information systems and County software. Work is performed in a typical office and/or court environment, where confrontational situations may occur.

Requirements

High school graduation or a certificate of successful completion of the General Education Development (GED) Test is listed as a desirable qualification.
Ability to communicate information accurately.
The position’s duties require processing court information in accordance with court rules, applicable laws, and internal procedures.

Nice To Haves

At least three years of full-time experience in a court system, or comparable qualifications approved by the Court Administrator.
Knowledge of and experience with the operations, policies, and procedures of a district court.
Familiarity with current word processing, spreadsheet, database, email, and Internet software.

Responsibilities

Provide information at a counter or by telephone to the public, attorneys, and law enforcement personnel about court cases, legal procedures, and internal processes.
Assist the public with standard court forms, questionnaires, and applications, and prepare court forms as required.
Prepare and mail hearing, examination, appointment, and trial notices, as well as court forms and orders.
Coordinate courtroom schedules with judges, prosecutors, attorneys, and law enforcement personnel.
Check case dockets and verify the appearance of defendants, attorneys, issuing officers, and witnesses.
Discuss defendants’ financial status with the court, approve payment schedules or other payment arrangements when appropriate, and advise judges.
Prepare bench warrants and warrant recalls, or enter information to produce them for judicial signature.
Prepare or enter information for license suspensions, suspension clearances, Secretary of State abstracts, and court-ordered restricted driver’s licenses.
Prepare Orders of Probation and Discharges from Probation.
Monitor compliance in unsupervised probation cases and process cases accordingly.
Prepare juror summonses and payment vouchers for juror attendance.
Prepare Judgments of Sentence and file them with required local and state agencies.
Obtain driving record and criminal history information through the Law Enforcement Information Network (LEIN).
Enter data from tickets, citations, and criminal and civil cases in accordance with court rules, applicable law, and internal procedures.
Gather statistical information by reviewing case files, office activity logs, or computer reports.
May guide and train lower-level clerical employees on relevant court policies, procedures, and legal matters.
Use current Countywide and department-specific software to complete assignments.