Distribution Project Coordinator

Catalent Pharma Solutions • San Diego, CA

6d • Onsite

About The Position

The Distribution Project Coordinator is responsible for customer account management and distribution of clinical supplies across all studies; ensuring all work is carried out in compliance with regulatory requirements, good manufacturing practices (cGMP) and standard operating procedures (SOPs). This role collaborates with Project Management to define study-specific distribution requirements and shipment strategies, coordinates, schedules, and dispatches clinical trial materials to sites, including courier bookings and required approvals. The coordinator tracks shipments post-dispatch, proactively addresses distribution issues, and communicates updates to Project Managers and clients. They also coordinate on-site material destruction activities, support Quality and Project Management in resolving issues, review distribution summaries, and generate or maintain Distribution Master Checklists (MCLs). Additionally, they create and manage just-in-time labeling worksheets, set up and manage studies within Interactive Response Technology (IRT) platforms, and prepare and review commercial (proforma) invoices. Participation in customer meetings, audits, courier discussions, and distribution-related site visits is also part of the role.

Requirements

• Bachelor’s degree required.
• Minimum of 5 years of relevant industry experience in a cGMP environment, or comparable pharmaceutical knowledge and experience.
• JD Edwards or comparable ERP systems preferred.
• Demonstrate strong analytical skills and problem-solving skills.
• Strong knowledge of MS Office software and query-based systems activities (e.g., Pivot Tables, VLOOKUP’s, Excel Formulas, building presentations in PowerPoint, etc.).
• Proven written, verbal, and interpersonal communication skills are required.
• Strong project management and customer service skills are required.
• Ability to work effectively under pressure to meet competing workplace demands and appropriately prioritize tasks as required.

Responsibilities

• Collaborate with Project Management to define study-specific distribution requirements and shipment strategies.
• Coordinate, schedule, and dispatch clinical trial materials to sites, including courier bookings and required approvals.
• Track shipments post-dispatch, proactively address distribution issues, and communicate updates to Project Managers and clients.
• Coordinate on-site material destruction activities in accordance with study and compliance requirements.
• Support Quality and Project Management in resolving quality issues, customer complaints, and supplier concerns.
• Review distribution summaries and generate or maintain Distribution Master Checklists (MCLs) for shipment protocols.
• Create and manage just-in-time labeling worksheets to support distribution timelines.
• Set up and manage studies within Interactive Response Technology (IRT) platforms.
• Prepare and review commercial (proforma) invoices and support invoice processing requirements.
• Participate in customer meetings, audits, courier discussions, and distribution-related site visits as needed.
• Other duties as assigned.

Benefits

• Competitive salary with bonus potential.
• Generous 401K match and Paid Time Off accrual.
• Medical, dental and vision benefits effective day one of employment.
• 152 hours of PTO + 10 paid holidays.
• Tuition Reimbursement
• WellHub program to promote overall physical wellness.
• Perkspot - offers exclusive or private discounts from approximately 900+ merchants in a wide array of categories.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level