Distribution Operations Travel Assistant
About The Position
The Distribution Operations Travel Assistant coordinates corporate travel for Distribution Operations and Distribution Center team members. The role researches cost- and time-efficient airline, car, and hotel arrangements; works with the Corporate Travel team to book and finalize travel; coordinates changes; and identifies cost-efficient, secure, and safe hotels. It also manages traveler per diem payouts and reconciliations, supports travel research through DC Office Supervisors, and coordinates large-group travel for operational and training needs. The position works with Corporate Finance to review and correctly classify monthly travel expenses and helps Distribution Operations team members reconcile monthly credit card statements. It trains and supports DC Office Supervisors on travel requests and guidelines, maintains travel and per diem logs and itineraries, and provides administrative support to the Distribution Administrative Services Manager and the broader Distribution Operations team.
Requirements
- High school graduate.
- At least one year of experience in the travel booking industry.
- Excellent verbal communication skills.
- Excellent customer service skills.
- Overall knowledge of airline, car, and hotel booking and pricing processes.
Nice To Haves
- Prior experience with Sabre or similar travel booking software.
- Prior experience with the CLC lodging site.
Responsibilities
- Support travel needs for Distribution Operations and Distribution Center team members.
- Research cost- and time-efficient airline, car, and hotel arrangements that meet travelers’ business needs.
- Act as liaison between Distribution Operations and the Corporate Travel team for booking and finalizing travel.
- Coordinate travel changes as needed.
- Research and communicate cost-efficient, secure, and safe hotel locations for Distribution travelers.
- Secure per diem payouts for Distribution travelers and reconcile any per diem owed back by travelers.
- Assist Distribution travelers with researching travel options, working through DC Office Supervisors as the main liaison.
- Coordinate large-group travel for distribution center operational and training needs.
- Work with Corporate Finance to review and properly reclassify monthly travel expenses.
- Support Distribution Operations team members with monthly credit card statement reconciliation.
- Train and support DC Office Supervisors on request processes and travel guidelines for communicating to their teams.
- Maintain detailed travel logs, file travel itineraries, and record per diem payouts on master logs.
- Provide administrative support to the Distribution Administrative Services Manager and other support to the Distribution Operations team.
Benefits
- Competitive wages and paid time off.
- Stock Purchase Plan.
- 401(k) with employer contributions starting on day one.
- Medical, dental, and vision insurance.
- Optional flexible spending account (FSA).
- Team Member Health/Wellbeing Programs.
- Tuition Educational Assistance Programs.
- Opportunities for career growth.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
