Distribution Operations Coordinator

BJC HealthCare • St. Louis, MO

4d • Onsite

About The Position

Barnes Jewish Hospital is seeking a Distribution Operations Coordinator to assist management in the daily operation and services provided by the supply distribution operation. This position helps to identify staffing constraints and assists in coordinating workloads & assignments. This position also serves as a functional expert on inventory management and resource management systems (e.g., Wavemark, Atpar, FLICS, PeopleSoft, etc.) towards managing all par locations across the enterprise. Additionally, the Distribution Operations Coordinator is responsible for ensuring that standard work practices are communicated and followed across the system.

Requirements

• High School Diploma or GED
• 2-5 years of experience
• No Supervisor Experience

Nice To Haves

• Functional expert on inventory management and resource management systems (e.g., Wavemark, Atpar, FLICS, PeopleSoft, etc.)

Responsibilities

• Unload inbound freight, ensuring safe and efficient processing of packages.
• Process packages according to BJC receiving guidelines, ensuring compliance with established protocols.
• Stage inbound and outbound freight for efficient workflow and distribution.
• Perform timely direct deliveries to various departments across campus.
• Communicate effectively with departments via email or Microsoft Teams chat to coordinate deliveries and resolve issues.
• Identify and document freight discrepancies, ensuring accurate reporting.
• Complete Return to Vendor (RTV) forms as needed, following company procedures.
• Perform other related tasks as assigned to support the receiving department’s operations.
• Performs service audits and participates with customer service recovery; provides general oversight of the departmental operations and serves as the charge person in the absence of the supervisor.
• Represents the department on various supply distribution efforts & initiatives; attends meetings and works with various clinicians and customers across the system; provides communications to clinical department leads, supervisor and management.
• Maintains subject matter expertise on current and new technologies for managing inventory levels within the hospital; shares best practices with peers across the system.
• Supports and determines daily un-fill rates for supply availability; works closely with purchasing, sourcing, utilization management, and vendors to ensure primary or alternative supplies are available to support clinicians and patients.
• Coordinates the design, layout and implementation of all new par locations including set up, item maintenance and reporting for hospital renovations, new facilities, and changes in operations.

Benefits

• Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
• Disability insurance paid for by BJC
• Annual 4% BJC Automatic Retirement Contribution
• 401(k) plan with BJC match
• Tuition Assistance available on first day
• BJC Institute for Learning and Development
• Health Care and Dependent Care Flexible Spending Accounts
• Paid Time Off benefit combines vacation, sick days, holidays and personal time
• Adoption assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED