Distribution Clerk

Avantor•Carpinteria, CA

5d•$39,000 - $62,675

About The Position

The administrative assistant provides administrative support in a warehouse environment by preparing reports, handling requests for information, printing shipping documentation, filing, creating labels, collecting data, and placing purchase requisitions. Supports a team of approximately 15 Shipping personnel.

Requirements

High school diploma or equivalent preferred.
Minimum of 1-2 years of prior experience in an administrative role.
Strong computer skills; knowledgeable in Microsoft Office Suite.
Exceptional interpersonal and relationship-building skills, with a high degree of tact and courtesy in dealing with others.
Excellent verbal and written communication skills.
Adept at developing and maintaining detailed administrative and procedural processes
Ability to manage sensitive, complex, confidential information.
Detail-oriented, with good organizational skills and a high degree of accuracy.
Ability to multitask, prioritize tasks to meet deadlines, manage time, problem-solve, and work independently as well as part of a team is crucial.
High energy and eagerness to demonstrate personal initiative.

Responsibilities

Assist with warehouse picking processes; prepare and control records; collect data; prepare reports; and submit purchase requisitions, IT tickets & work orders.
Maintain goodwill and provide exceptional service to all customers, potential customers, and associates.
Helps ensure regulatory compliance; prepares, completes, and verifies required documentation; and facilitates the timely movement of goods.
Arranges and coordinates business travel for managers, directors, or other division heads.
Performs administrative tasks such as answering telephone calls, providing information, taking messages, and maintaining office supply inventory.
Participates in cycle counts and helps maintain inventory accuracy.
Interfaces with other departments to achieve production goals and product shipment requirements.
Works closely with the MRP and QA groups to coordinate manufacturing and testing of materials & documentation.
May research documentation within company quality system programs.
Reviews process reproducibility trends for applicable products and applies that knowledge to improve processes and products.
Ensures the accuracy of all receiving and shipping documents.
Gathers and maintains all data and records related to shipping and receiving activities. Enters data into systems.
Ensures receiving counts match packing lists and purchase orders, and shipping counts match picking documents.
Assists in resolving any discrepancies. Resolves discrepancies with an interdepartmental, customer-centric approach.
Collects all inbound freight documentation and routes it to the appropriate record-keeping unit.
Performs other duties as assigned.