Distribution Clerk

Avantor•Carpinteria, CA

About The Position

The Distribution Clerk provides administrative support in a warehouse environment and supports a team of approximately 15 Shipping personnel. The role prepares reports, handles information requests, prints shipping documentation, files records, creates labels, collects data, and submits purchase requisitions. It also supports warehouse picking, shipping and receiving, inventory accuracy, regulatory compliance, and the timely movement of goods. The position works with internal departments—including MRP and QA—to coordinate production, testing, documentation, and shipment requirements. It maintains accurate records and system data, helps resolve discrepancies, and provides service to customers, potential customers, and associates. The posted expected pre-tax pay range is $39,000 to $62,675; actual pay may vary based on relevant factors such as experience and geographic location.

Requirements

High school diploma or equivalent preferred.
Minimum of 1–2 years of prior experience in an administrative role.
Strong computer skills and knowledge of Microsoft Office Suite.
Exceptional interpersonal and relationship-building skills, with tact and courtesy in dealing with others.
Excellent verbal and written communication skills.
Ability to develop and maintain detailed administrative and procedural processes.
Ability to manage sensitive, complex, and confidential information.
Detail-oriented, with good organizational skills and a high degree of accuracy.
Ability to multitask, prioritize tasks to meet deadlines, manage time, and solve problems.
Ability to work independently and as part of a team.
High energy and eagerness to demonstrate personal initiative.

Responsibilities

Assist with warehouse picking processes; prepare and control records; collect data; prepare reports; and submit purchase requisitions, IT tickets, and work orders.
Maintain goodwill and provide exceptional service to customers, potential customers, and associates.
Help ensure regulatory compliance by preparing, completing, and verifying required documentation and facilitating the timely movement of goods.
Arrange and coordinate business travel for managers, directors, or other division heads.
Perform administrative tasks, including answering telephone calls, providing information, taking messages, and maintaining office supply inventory.
Participate in cycle counts and help maintain inventory accuracy.
Interface with other departments to achieve production goals and product shipment requirements.
Work with MRP and QA groups to coordinate manufacturing and testing of materials and documentation.
Research documentation within company quality system programs, as needed.
Review process reproducibility trends for applicable products and apply that knowledge to improve processes and products.
Ensure the accuracy of receiving and shipping documents.
Gather and maintain data and records related to shipping and receiving activities, and enter data into systems.
Verify receiving counts against packing lists and purchase orders, and shipping counts against picking documents.
Assist in resolving discrepancies using an interdepartmental, customer-centric approach.
Collect inbound freight documentation and route it to the appropriate record-keeping unit.
Perform other duties as assigned.