Distribution Center Office & Facilities Coordinator

Border States•Fargo, ND

1d•Onsite

About The Position

The Distribution Center (DC) Administrative Associate provides a wide range of administrative and operational support to ensure the smooth and efficient functioning of the branch office and warehouse. Responsibilities include managing front desk operations, coordinating meetings and events, maintaining office supplies and equipment, and supporting functions such as payroll reporting, data entry, and document handling. This role also serves as a liaison with HR, IT, and other internal services, and ensures compliance with company policies and safety standards. The specialist plays a key role in maintaining organization, communication, and daily administrative workflow across departments.

Requirements

2-year business, accounting, or office degree or the equivalent in work experience.
2+ years of experience in administrative support or office management, preferably in a warehouse or distribution environment.
Ability to read, write, and speak English required.
Good working knowledge of PC for Windows, the Microsoft Office Suite, internet, email, and SAP software preferred.

Responsibilities

Completes various office support duties, which may include welcoming visitors, operating a multi-line phone system, providing administrative and office organization, establishing and maintaining systems and procedures, ordering office and warehouse supplies, coordinating office equipment and their maintenance contracts.
Completes software support projects that include data entry.
Files, copies, faxes, scans, manages the mail, and performs other office related duties.
Coordinates meetings and assists the General Manager with organizing and administering special events and trainings.
May be responsible for coordinating the collection and reporting of payroll information and/or expenses for employees.
Answers incoming telephone calls and greets walk-in visitors.
Acts as the local contact for HR, IT help desk, Power of Wellness (POW), and cleaning service in the branch.
May coordinate security badges, security for doors, and complete usage reports.
Maintains office equipment.
Performs the appropriate functions in SAP to ensure office support and receptionist areas run efficiently and accurately.
Monitors office supplies and re-orders when necessary.
Assists in managing non-inventory items for warehouse operations, such as uniforms, safety equipment, and office supplies.
Ensures that all administrative processes comply with company policies, safety standards, and regulatory requirements.
May be responsible for, or assist with hotel accommodations, restaurant reservations, and catering services, as needed.
May monitor supplies and manage recycle programs.
Supports warehouse supervisors and managers with special projects, reports, and process improvements as needed.
Works with HR to maintain employee records, assist in new hire onboarding, and help with scheduling training or safety sessions for warehouse staff.
Performs other duties as assigned by supervisor or designate.