Administrative Assistant Distribution

DELAWARE VALLEY FLORAL GROUP LLC • Mantua Township, NJ

2d • $18 - $22 • Onsite

About The Position

The Distribution Administrative Assistant provides critical administrative and operational support to the Last Mile Operations team. This role serves as a key point of contact for drivers, customers, and internal departments while helping ensure efficient distribution operations, accurate reporting, effective communication, and timely completion of daily administrative processes.

Requirements

• High school diploma or equivalent required
• Previous administrative, logistics, transportation, distribution, or operations support experience preferred
• Strong written and verbal communication skills
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Smartsheet
• Experience with Paycom or similar payroll and timekeeping systems preferred
• Familiarity with transportation management systems and shipment tracking processes is a plus
• Strong organizational skills with exceptional attention to detail and accuracy
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment
• Ability to collaborate effectively across departments and build positive working relationships

Nice To Haves

• additional education in business, logistics, or a related field is a plus
• Familiarity with transportation management systems and shipment tracking processes is a plus

Responsibilities

• Support daily distribution and transportation operations through administrative coordination and reporting.
• Prepare, maintain, and distribute operational, staffing, training, and performance reports using tools such as Smartsheet.
• Coordinate driver and support staff onboarding processes, ensuring timely completion of documentation and onboarding milestones.
• Serve as a point of contact for drivers and customers by answering questions, providing operational support, and resolving issues.
• Assist with invoice research, billing inquiries, shipment tracking, and delivery status updates.
• Maintain accurate payroll and timekeeping records and support compliance with payroll deadlines.
• Manage fleet and operational supply inventories, including driver equipment, fuel cards, office supplies, and safety materials.
• Partner with Operations, Customer Service, Accounting, Transportation, and other departments to improve communication, resolve issues, and support business objectives.

Benefits

• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Short- and long-term disability benefits, life insurance, and other supplemental benefit offerings
• Flexible Spending Accounts
• Paid time off, sick time, and paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED