Distribution Admin

McCoy Corporation • Burnet, TX

22d • Onsite

About The Position

The Distribution Office Administrator will assist with office activities and provide clerical support to management. In addition, this position will operate a multi-line phone system to answer incoming calls.

Requirements

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to utilize IBM Content Manager, MAC21, and other third-party software applications.
• Proficient with Microsoft Office Suite or related software.
• Must be available and willing to work such overtime per day or week as the employer determines is necessary or desirable to meet business needs.

Nice To Haves

• A high school diploma or equivalent is preferred.
• Successful completion of on-the-job training.

Responsibilities

• Files and follows up with claims with vendors and the railroad.
• Handles customer paperwork and requests.
• Works with headquarters, retail stores, and vendors to maintain accurate records.
• Assists with scheduling appointments for third-party carriers on inbound and outbound freight.
• Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments.
• Takes and delivers messages, and/or transfers calls to voicemail when appropriate personnel are unavailable.
• Welcomes on-site visitors, determines the nature of their business, and announces visitors to appropriate personnel, while monitoring visitors’ access to the facility.
• Receives, sorts, and routes all incoming and outgoing mail and trade publications.
• Maintains fax machines, as well as routes and sorts all incoming and outgoing faxes for the facility.
• Orders, receives, tracks, and distributes office supplies.
• Creates and prints fax cover sheets, memos, reports, and all other documents as necessary.
• Performs clerical duties when needed, such as filing, photocopying, editing, and other necessary departmental paperwork.
• Attends team meetings and company training sessions as required.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED