Distance Learning Administrative Assistant

Eastern New Mexico University•Main Campus - Portales, NM

6d•Onsite

About The Position

Under general supervision, perform a variety of office clerical functions for the department(s) on a regular basis. This role involves supporting distance learning staff in offering or promoting programming for the campus or community, handling administrative duties, and serving as a liaison with other departments on basic administrative and/or operational matters.

Requirements

High school diploma or GED certificate.
A minimum of six months of experience directly related to the duties specified is required.
Perform routine administrative duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings.
Ability to perform routine and moderately complex clerical tasks rapidly and accurately.
Skill in the use of standard office equipment.
Ability to understand and convey procedures and regulations established.
Ability to perform basic bookkeeping procedures.
Ability to maintain confidentiality of records and information.
Ability to establish and maintain cooperative working relationships with faculty, administrators, team members, and others.
Ability to work in an environment of constant interruptions via telephone and walk-in traffic.
Skill in word processing and data entry.
Ability to maintain an effective working relationship with others.
Ability to communicate effectively, both orally and in writing.
Must pass a pre-employment background check.

Nice To Haves

Experience with banner or other higher education systems valued.

Responsibilities

Perform routine administrative duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings.
Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen, and route telephone calls, and maintain a log of inquiries as required.
Operate a personal computer to enter data, compile and type reports, prepare letters, requisitions, and other forms and documents.
Monitor departmental budget(s) and perform routine record-keeping duties, including receiving, posting, and processing invoices for payment, and reconciling purchasing card transactions.
Monitor and maintain records of service contracts and other commitments.
Accept payments for non-credit and assist the non-credit coordinator in procuring rooms, ordering supplies, and paying instructors.
Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters.
Assist distance learning staff members in offering or promoting programming for the campus or community.
Sort, screen, and distribute mail.
Order, stock, and distribute office supplies.
May oversee the functional activities of student employees.
Regular and predictable attendance required.
Perform other related duties as assigned.