Dispatcher

University of Wisconsin Madison • Madison, WI

1d • Onsite

About The Position

The Dispatcher position is in the Division of Facilities Planning & Management’s (FP&M) within the Department of Transportation Services. Transportation Services is responsible for the coordination and administration of all transportation-related services for the UW campus community. The primary functions of Transportation Services include the sale/management of parking permits, special event coordination, maintenance and enforcement, construction coordination, lot and booth operations, citation payments and appeals, information technology, financial, transportation planning, and development of multimodal options. The Dispatcher plays a great role in Transportation Services’ success. This role will be assisting permit holders and campus visitors by responding to inquiries related to parking through the intercom, two‑way radio, and computer platform, providing clear, professional, and efficient service with every interaction. The Dispatcher will also collaborate with key campus partners, including UWPD, Special Events, and Field Services, to ensure smooth and safe transportation operations across campus, occasionally. In addition, the position will participate in ongoing training and professional development opportunities designed to support career growth and strengthen operational expertise. If you have a positive outlook, strong customer‑service skills, with a dependable, can‑do approach, and are available to work Friday to Monday, we invite you to join our supportive and enthusiastic team.

Requirements

• Strong communication skills with the ability to convey information clearly and professionally
• Customer service experience with a diverse range of customers, including varying backgrounds, needs, and communication style
• Ability to work both independently and collaboratively in a fast‑paced environment

Nice To Haves

• Previous experience or ability to learn two-way radio, intercom and phone communication with customers and staff
• Basic knowledge of Microsoft Suite

Responsibilities

• Troubleshoots and resolves issues in a timely and professional manner
• Monitors and maintains work areas and supplies to meet customer and operational needs
• Organizes, distributes, and maintains relevant work unit procedures, polices, and updates to ensure accuracy and relevancy of delivered information
• Guides and trains staff and student workers
• Processes customer transactions and may take payments following established policies and procedures
• Provides exceptional service, answers questions, or provides information in a specific subject area to (internal, external) (customers, donors, stakeholders) based on set material or standards
• Effectively complete NSF Collection Forms with required information for collection of parking fees, enforces NSF policies within the customer service standards.
• Monitors and responds to traffic flow with a high level working knowledge of T2 parking systems to spontaneously resolve lot traffic issues
• Coordinate/communicate with UWPD, Field Services, Enforcement, and outside vendors. This may include open/close parking facilities, return lots to normal operation, lot counts, etc.
• Troubleshoot gate errors repair.

Benefits

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees