Dispatch Coordinator (Coppell, TX) - Austin Bridge & Road

Austin Bridge & Road•Coppell, TX

15h•Onsite

About The Position

Austin Bridge & Road has an outstanding opportunity for a Dispatch Coordinator at our corporate headquarters in Coppell, Texas. The Dispatch Coordinator is responsible for coordinating outside and inside haul operations between plants, construction field operations and operations management.

Requirements

High school diploma or GED required; associate degree or equivalent experience preferred
Experience with construction operations/equipment haul operations and familiarity with DOT regulations
Proficient with Microsoft Office Suite
Experience using JWS software
Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position.

Nice To Haves

Bilingual in Spanish preferred
Ability to work with customers and vendors to identify and resolve and document invoicing and scheduling issues
Must be efficient, organized and resourceful
Experience with Haul Hub software preferred
Excellent verbal and written communication skills
Excellent interpersonal, negotiation, and conflict resolution skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Ability to prioritize tasks and to delegate them when appropriate

Responsibilities

Review JWS haul tickets daily to verify carrier, vehicle, job, and ticket information.
Review and approve Haul Hub tickets to ensure accurate carrier assignment and billing documentation.
Process trucker invoices, validating quantities, rates, and supporting haul tickets.
Code, log, scan, and submit invoices to Accounts Payable for processing.
Enter and maintain dispatching, trucking, vendor, and project data in CMiC.
Research and resolve missing, unsigned, or disputed haul tickets.
Maintain trucking rate sheets for jobs, aggregate materials, and milling operations.
Set up new vendors and maintain required vendor documentation.
Track insurance certificates for owner-operators and trucking vendors to ensure compliance.
Coordinate with project teams, vendors, drivers, and accounting to resolve billing and documentation issues.
Maintain organized records of hauling activities, invoices, contracts, and compliance documents.
Assist with reporting, cost tracking, and operational administrative support.
Support daily office operations which include ordering and maintain office and breakroom supplies.
Perform other duties as assigned.