Dispatch Assistant

Joseph J. Albanese•Santa Clara, CA

3d•Onsite

About The Position

Joseph J. Albanese, Inc. is currently seeking qualified candidates to fill the role of a Dispatch Assistant for our field operations. Voted “Best Place to Work” for the past 7 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.

Requirements

3+ years of work experience, preferably in the construction industry.
A high school diploma or equivalent.
Computer proficiency with Microsoft Office (Word, Excel, Outlook) and other construction related software skills required (HCSS & Vista preferred).
Excellent organizational skills, accuracy and attention to detail.
Be self-motivated, confident, energetic, and creative.
Ability to effectively multi-task under solid pressure and meet deadlines in a fast-paced environment.
Excellent customer service.
Bi-lingual in the Spanish and English language required.

Nice To Haves

Experience with 811 (call-before-you-dig) a plus.

Responsibilities

Oversee and maintain that all tags are received from the field. Scanning and filing tags, field documents etc.
Communicate with superintendents, foremen and field employees as needed.
Process invoices in a timely manner.
Maintain CP vendors checklist is being done for accounting on PLA/CP jobs.
Maintain and upload the most current rates for our trucking vendors.
Receive calls regarding 811’s and monitor that all utilities on ticket have responded with no conflict.
Confirm orders based on MOF’s for correct rates & approved vendor.
Responsible for sending field employee dispatches electronically.
Update daily dispatch related employee and job files.
Organize and disperse weekly paychecks to field employees.
Responsible for entering time off requests into database, & calendars.
Ability to successfully input missing hours for employees.