Disclosure & Charge Processing Clerk

The City of Red Deer • Red Deer, AB

9h • CA$32 - CA$34 • Onsite

About The Position

The Disclosure & Charge Processing Clerk (DCPC) is responsible for accurately composing, compiling, and generating a large volume of complex, confidential and time sensitive materials including Court and legal documents, criminal reports, memorandums, letters, & miscellaneous correspondence. The DCPC is responsible for distributing disclosure of this information to Federal, Provincial and Municipal Crown Prosecutors by electronic and physical mediums. The DCPC is also responsible to enter and generate all Criminal, Provincial, Federal and Municipal Court charges and related documents on the JOIN (Justice On-Line Information Network).

Requirements

• Grade 12, plus one (1) year post secondary education from a recognized Administrative Professional program.
• One (1) year experience in a police, legal or court setting, to provide knowledge of police and court procedures.
• Must be well versed and highly knowledgeable in the statutes and laws of Canada, including but not limited to The Criminal Code of Canada, Provincial and Federal Statutes, and Municipal Bylaws and related documents.
• One (1) year of experience working with Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Ability to type 55 wpm accurately
• Must possess excellent organizational and time management skills with the ability to be self-motivated and work independently with little supervision
• Display strong written and oral communication and interaction skills including exceptional listening skills when dealing with upper management, police officers, court officials, professional agencies and the public. Be able to respond courteously and professionally at all times.
• Must possess above average organizational ability to meet stringent court and processing deadlines. Ability to make quick and accurate on the spot decisions.
• Must be able to function during busy and stressful situations due to numerous interruptions by staff and outside agencies.
• Discretely handle sensitive information while maintaining confidentiality
• Ability to pass RCMP security clearance.
• Must maintain RCMP security clearance throughout employment.
• Must be able to successfully complete tested courses in the following and any other applicable computer systems and databases: JOIN/JOIN 2.0 computer data entry course, RCMP PROS User Course, RCMP CPIC data entry course, RCMP PROS End User Course, RCMP PROS Records Information Manager Course

Nice To Haves

• Transcription experience is an asset, digital preferred

Responsibilities

• Preparation and Processing of Legal & Case Documents - Interpret, draft, type, and process complex, highly confidential legal, court, and criminal case materials ensuring accuracy and compliance with laws and standards.
• Court Document Management and Quality Control - Receive, review, edit, and verify court documents (e.g., charges, evidence, records), ensuring completeness, accuracy, and correct court scheduling.
• Data Entry and Case Management in Justice Systems (JOIN) - Enter, update, and manage criminal charges, accused information, witness details, and related records within the JOIN system with high accuracy.
• Disclosure and Case File Preparation - Compile, organize, scan, and distribute disclosure packages to Crown prosecutors and defence, ensuring adherence to RCMP and legal disclosure standards.
• Report Writing, Transcription, and Information Handling - Generate reports, transcribe statements, prepare correspondence, redact sensitive information, and maintain organized digital records.
• Coordination with RCMP, Crown Prosecutors, and Agencies - Liaise with investigators, prosecutors, court staff, and other agencies to coordinate case materials, resolve issues, and respond to inquiries.
• Use of Specialized Systems and Office Software - Operate and maintain proficiency in police and justice databases (e.g., PROS, PIRS, CPIC, JOIN) and office tools to manage and retrieve information.
• Compliance, Procedural Support, and Administrative Maintenance - Ensure all work aligns with legislation, RCMP procedures, and policies; support process improvements, maintain records/templates, and update shared resources.

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree