Disbursement Assistant

Richard Harris Law Firm • Las Vegas, NV

6d

About The Position

The Disbursement Assistant supports the firm’s case closing and disbursement process by preparing key documentation, coordinating to gather outstanding materials, and ensuring files are accurately closed out in Litify. The role requires strong attention to detail and excellent follow-up skills.

The assistant drafts referral and lien pay letters, prepares Medical Records USB drives with settlement folders, follows up with case teams for physical files and request-to-close submissions, and closes completed files in Litify. The role also includes quality control checks on client check deposits and other duties as assigned.

Requirements

• High school diploma or equivalent.
• Strong written and verbal communication skills, particularly for formal correspondence.
• Excellent organizational and attention-to-detail skills.
• Ability to learn and navigate a complex software application.
• Comfort with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other relevant software.
• Ability to work effectively independently and as part of a team.

Nice To Haves

• Previous administrative experience in an office environment is preferred but not required.

Responsibilities

• Draft referral letters and lien pay letters accurately and in a timely manner, ensuring case and payment details are correctly reflected.
• Prepare Medical Records USB drives paired with corresponding settlement folders for handoff to the front team.
• Follow up with case teams to obtain physical files needed to complete the disbursement process.
• Follow up with teams to secure request-to-close submissions and help files move through the closing pipeline without unnecessary delay.
• Close out completed files in Litify, accurately updating required fields, notes, and statuses.
• Follow up on client check deposits to confirm timely processing and resolve discrepancies.
• Perform other duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability (STD)
• Long-term disability (LTD)
• Accident insurance
• Critical illness insurance
• Hospital indemnity insurance
• Identity theft insurance
• 401(k) with profit sharing
• PTO
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED