Disability Access Support Coordinator - Extra Help

Ventura County•Ventura, CA

11d

About The Position

The Office of Disability Access (ODA) is seeking a detail-oriented and highly organized Extra Help Administrative Support Specialist to provide part-time support for major Americans with Disabilities Act (ADA) compliance initiatives, strategic planning efforts, and the annual California Government and Disability Summit. This position provides essential coordination, documentation, and logistical support to ensure continuity and responsiveness across multiple high-impact projects. This Extra Help position is allocated to the Technical Specialist IV level and performs advanced sub-professional and technical program support work requiring independent judgment within established guidelines. The incumbent performs the more complex, prescribed phases of professional and technical assignments in support of ADA compliance, accessibility planning, stakeholder coordination, and event production. This recruitment is for Extra Help employment only. Incumbents are not eligible for benefits.

Requirements

Two (2) years of advanced-level clerical or administrative support experience, including conducting research, marketing, and performing community outreach
A bachelor's degree in social science, political science, public administration, communication, marketing, or related discipline.
Able and willing to work Extra-Help (20 hours per week).
Must possess and maintain a valid driver license issued by the State of California as a condition of employment.
Strong interpersonal and communication (verbal and written) skills.
Strong organizational skills.
Intermediate Word and Excel proficiency.
Must be willing and able to perform the job duties with or without reasonable accommodation.

Nice To Haves

Experience with planning of events, meetings, and workshops.
Knowledge of general marketing communication principles.
Experience using Canva, and/or other graphic design tools.

Responsibilities

Coordinate communication between departments and the project consultant(s) regarding accessibility projects.
Assist with scheduling, logistics, and document tracking.
Serve as a support point of contact for departments regarding scheduling and follow-up needs.
Track consultant deliverables and assist with invoice processing.
Maintain project documentation, timelines, and status updates to prevent delays and gaps in implementation.
Assist with marketing and outreach efforts to promote the annual summit.
Track sponsorship development, registration, and accommodation requests.
Coordinate logistics for vendors, presenters, community partners, and program materials.
Support timeline management and overall event production.
Transport materials in preparation for the annual summit, including picking up and distributing event supplies.
Support implementation activities related to the Disability Access Strategic Plan.
Assist with coordination of internal trainings and employee engagement initiatives.
Provide administrative support for accessibility compliance efforts.
Support external presentation scheduling and content creation.
Prepare routine communication, reports, and project materials.
Prepare meeting agendas, materials, and summaries.
Maintain databases and tracking systems.
Draft routine correspondence and communication.
Process invoices and assist with financial tracking.
Serve as a support point of contact for residents, staff, and community stakeholders.
Manage calendars and coordinate meetings with internal and external stakeholders.
Perform other related duties as assigned.