Director/Senior Director, Capital Projects & Facilities Planning and Operations, Penn Arts & Sciences

University of Pennsylvania

2d•$135,327 - $150,000•Onsite

About The Position

This leadership role, reporting directly to the Vice Dean of Finance and Administration, will oversee the design and project management group within the School of Arts & Sciences (SAS) Project Management. This group implements projects including small office renovations, new and replacement furniture specification and purchase, facilities infrastructure renewal, comprehensive suite upgrades, rental space updates, multi-million dollar lab renovations, and new building construction. Additionally, the Senior Director SAS Facilities Planning & Operations oversees all facilities operations, including maintenance, utilities coordination, safety, and continuity, across owned and leased assets. This role directs and develops a multidisciplinary staff of 20+ across operations, planning, design, and project delivery.

Requirements

BA/BS required (Director C Level)
Master's degree preferred (Director C Level)
Education related to Architecture, Construction Management, Design, or related field required (Director C Level)
7-10 years of experience (or equivalent combination of education and experience) (Director C Level)
Experience leading capital projects required (Director C Level)
Demonstrated project management and organization skills with the ability to think high-level and execute on the details (Director C Level)
Proven ability to exercise good judgment, take initiative, and make independent decisions (Director C Level)
Strong planning and organizational capabilities along with problem solving skills are required (Director C Level)
Ability to work with and communicate effectively at all levels within the organization from senior management to technicians (Director C Level)
Ability to move multiple projects forward at the same time while remaining on point with the school's mission (Director C Level)
Demonstrated ability to work independently and resolve issues/emergencies (Director C Level)
Bachelor's degree and 7-10 years of experience or equivalent combination of education and experience required (Director D Level)
Master's degree and 7-10 years of management, business and/or academic experience preferred (Director D Level)
Strong management & leadership skills and experience required (Director D Level)
Experience in building and maintaining relationships with stakeholders, leading teams, and developing organization-wide strategies (Director D Level)

Nice To Haves

Preferred experience in research laboratory design and/or MEP within an academic environment (Director C Level)
Extensive experience collaborating with Facilities Division of large organization and other campus partners would be ideal (Director C Level)

Responsibilities

Oversee the design and project management group in the School of Arts & Sciences (SAS) Project Management.
Implement projects including small office renovations, new and replacement furniture spec and purchase, facilities infrastructure renewal, comprehensive suite upgrades, rental space updates, multi-million dollar lab renovations, and new building construction.
Establish budgets, project initiation and track determination, design management, and implementation of various types and scales of capital and non-capital new construction, renovation, and furniture upgrade projects in SAS.
Work in partnership with the SAS Director of Facilities Operations to ensure a cohesive, collaborative, and consistent approach to facilities management in SAS.
Work in partnership with FRES at various levels to ensure a cohesive, collaborative, and consistent approach to facilities management in SAS.
Ensure projects run on-time, on budget, and with a high degree of professionalism, working with Penn Facilities and Real Estate Services (FRES), clients in SAS, and other partners.
Manage, improve, and document all internal processes and procedures associated with the implementation of capital and non-capital projects in SAS FPO.
Ensure sustainability goals are incorporated into each project.
Partner with, manage expectations of, and represent the clients (faculty, staff, students, SAS) on each project assigned.
Oversee all furniture projects and ensure new and replacement furniture requests are processed appropriately.
Implement space coordination processes and lead overall space planning efforts for SAS in close partnership with the Vice Dean.
Oversee facilities operations, including maintenance, utilities coordination, safety, and continuity, across owned and leased assets (for Senior Director level).
Direct and develop a multidisciplinary staff of 20+ across operations, planning, design, and project delivery (for Senior Director level).
Serve as the primary liaison to academic and central leadership, advising on capital priorities, infrastructure risk, and long-term asset strategy (for Senior Director level).
Prepare and present capital investment analyses and project updates to senior leadership in support of institutional governance (for Senior Director level).
Coordinate with external partners, including consultants, regulators, and local agencies, to support project delivery and compliance (for Senior Director level).
Integrate sustainability, energy efficiency, and resilience strategies into capital planning and facilities operations (for Senior Director level).

Benefits

Excellent healthcare and tuition benefits for employees and their families
Generous retirement benefits
Wide variety of professional development opportunities
Supportive work and family benefits
Wealth of health and wellness programs and resources
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses with pre-tax dollars
Tuition assistance for employees, spouses, and dependent children at Penn and potentially other institutions
Generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth options and investment choices through TIAA and Vanguard
Substantial amount of time away from work (vacations, personal affairs, illness, family time)
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
Access to a wide range of University resources, cultural and recreational activities (libraries, athletic facilities, arboretum, art galleries, museums, performance centers)
Discounts and special services (arts and entertainment, transportation, mortgages, new cars, cellular phone service plans, movie tickets, theme parks)
Flexible work options (non-traditional work hours, locations, and/or job structures)
Penn Home Ownership Services (forgivable loan for eligible employees)
Adoption Assistance (reimbursement for qualified expenses up to two adoptions)