Director’s Assistant - SA

D2B

1d • Remote

About The Position

A full-time, dedicated remote position supporting the two Managing Directors of an established East London law firm that handles approximately 100 residential conveyancing matters per month. Based in South Africa or the Philippines, the Director’s Assistant serves as an operational right hand to the Directors, taking responsibility for recurring administrative, financial, and operational tasks so they can focus on firm growth. The role covers billing and financial reporting, research and business development outreach, scheduling, meeting notes, follow-ups, and internal processes. It requires discretion when handling confidential financial and legal records, accurate reporting, professional communication, and the judgment to work independently and escalate critical queries. The schedule is 40 hours per week, aligned with UK business hours, with UK public holidays.

Requirements

• Proven experience as a Directors’ Assistant, Operations Assistant, or Executive Assistant supporting busy business owners, founders, or senior leadership.
• Strong numerical and commercial aptitude, including proficiency in financial reporting, invoicing, and basic bookkeeping or data analysis.
• Comfort making telephone calls to conduct research, engage third parties, and book meetings; a hard sales background is not required.
• Exceptional written and spoken English, with an articulate, natural tone appropriate for UK business interactions.
• Willingness to handle both operational reporting and routine administrative and billing tasks.
• Self-motivated and proactive, with sound judgment to work independently and know when to escalate critical financial or legal queries.
• Ability to work full-time, 40 hours per week, in alignment with UK business hours.
• Must be based in South Africa or the Philippines.

Responsibilities

• Provide dedicated operational support to the two Directors and protect their time from routine operational distractions.
• Represent the Managing Directors professionally in written and spoken communications with clients, partners, and third parties.
• Manage routine billing processes, track outstanding invoices, prepare fee earner financial summaries, and maintain accurate accounting data.
• Compile weekly and monthly business reports, monitor financial metrics, and reconcile data accurately.
• Handle confidential financial data and legal records with discretion and compliance.
• Research UK estate agents, mortgage brokers, and property professionals; make initial telephone contact and arrange meetings.
• Manage the Directors’ calendars and priorities, coordinate appointments, take meeting notes, and follow up on action items.
• Execute recurring administrative routines, establish digital filing systems, and maintain organized internal operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: No Education Listed