Director, Project Management & Strategic Planning

Hearst•New York, NY

7d•Onsite

About The Position

This role is responsible for providing project management and oversight of interior office renovation projects nationwide. It also involves strategic space planning for Hearst Tower and Sheffield to ensure business units have the appropriate space and workplace to satisfy their program needs. The position requires routine reporting and recommendations for blocking and stacking changes based on organizational changes, liaison with business units for strategic planning, and overseeing the space management system. Additionally, it involves managing the overall space allocation system for proper accounting chargebacks, coordinating office moves/adds/changes, and implementing improvements for a robust Change management system. The role also includes managing third-party installers and movers, overseeing furniture inventory in NYC, managing furniture procurement nationwide, and overseeing FF&E procurement in the US. This includes working with architects, furniture distributors, and manufacturers on specifications and purchasing, reviewing and approving FF&E orders, and working with executives and user groups on furniture selections. The role also assists with finish selections and recommendations and explores opportunities to leverage master service agreements to improve quality and reduce costs.

Requirements

Bachelor’s degree or more in Architecture, Interior Design, Strategic Interior Planning, Project Management, or related field
10+ Years of Experience in Corporate Interiors, Project Management or related
Expertise in layout, color, lighting, materials selection, custom furniture, and all installations.
Proficient in AutoCAD, SketchUp, or other design programs, eg. Photoshop, & project management programs, Microsoft Excel, Word, etc.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Strong supervisory and leadership skills.
Ability to prioritize tasks and to delegate them when appropriate.
Thorough understanding of or the ability to quickly learn about the project or product being developed.
Proficient with Microsoft Office Suite or related software.

Responsibilities

Provide project management and oversight of interior office renovation projects nationwide.
Oversee and manage the local 3rd party Project Managers as required.
Develop Standards for Project Management, including guidelines and forms for all construction projects.
Review and update as needed the Hearst Design & Construction guidelines.
Evaluate and implement construction project management systems at Hearst.
Identify and hire local Project Management Services where needed for projects outside of NYC.
Manage the Selection, Bidding process, and Negotiation for service contracts, including but not limited to Project Management, Architectural, Engineering, and General Contractor.
Develop short- and long-term planning at Hearst Tower and Sheffield to ensure business units have the appropriate space and workplace to satisfy their program needs.
Routinely report and recommend blocking and stacking changes based on known and/or anticipated organizational changes.
Liaison with all business units to gather information needed for strategic planning.
Oversee the space management system.
Manage the overall space allocation system (WISP and Office Space) to ensure proper accounting chargebacks.
Coordinate office moves/adds/changes.
Review and implement improvements for a robust Change management system to efficiently manage internal office moves/add/changes, and configuration.
Work closely with Human Resources, Facilities, Technology, and other groups to execute moves/add/changes and configurations.
Manage third-party installers and movers, and other required trades needed for any move/add/change.
Oversight and management of Furniture inventory in NYC.
Review and manage the master furniture inventory.
Oversight and management of Furniture procurement nationwide.
Review and manage the FF&E procurement in the US.
Work closely with architects and furniture distributors and manufacturers on the specification and purchasing of all FF&E related items required for a project.
Responsible for reviewing and approving all FF&E orders.
Work with Executives and user groups on furniture selections and procurement.
Assist is finish selections and recommendations.
Explore opportunities to leverage master service agreements to improve quality and reduce costs.