DIRECTOR OF WORKPLACE SERVICES

City of New York • New York, NY

2d • $83,718 - $200,000

About The Position

The NYC Department of Environmental Protection (DEP) is seeking a motivated Administrative Space Analyst to join our team as Director of Workplace Services. This role is primarily responsible for overseeing a team of architects and engineers who provide design services for agency needs, including renovations of work and support spaces, building systems upgrades, and furniture/office technology upgrades. The position also involves managing the agency’s space portfolio, tracking occupancy, advising leadership on space optimization strategies to reduce reliance on leased property, and improving workspace quality. The Director will collaborate with the Construction Services Unit on project implementation and execution, develop agency design standards in compliance with DCAS Space Standards, and ensure consistent implementation across facilities. The successful candidate will possess extensive experience with City processes (DCAS Space Standards, leasing), a thorough understanding of cost estimating, furniture and office technology systems, construction administration, interior corporate design standards, NYC Building Code, and project management. Strong soft skills for staff and client management, and a proactive team-player attitude are essential. NCIDQ and LEED Accreditation are preferred but not required. This position reports to the FMC and Real Estate Executive Director.

Requirements

• A baccalaureate degree from an accredited college or university and five years of full-time paid experience requiring general knowledge of construction and construction costs, electronic data processing equipment, telephone communications systems, building standards and leasing procedures, in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes, at least two years of which shall have been of a supervisory nature; or
• High school graduation or evidence of having passed an examination for a high school equivalency diploma or the U.S. Armed Forces G.E.D. certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate, plus nine years of full-time paid experience as described in (1) above, at least two years of which shall have been of a supervisory nature; or
• A satisfactory equivalent. However, all candidates must be high school graduates or possess the equivalent as described in (2) above and must have at least two years of supervisory experience as described in (1) above.
• Extensive experience with City processes, including DCAS Space Standards and leasing processes.
• Thorough understanding of cost estimating, furniture and office technology systems, construction administration, industry standards for interior corporate design, NYC Building Code and project management.
• Highly developed soft skills to manage staff and clients.
• Proactive team player.

Nice To Haves

• NCIDQ
• LEED Accreditation

Responsibilities

• Manage and/or provide guidance to architectural staff in the programming of agency needs in accordance with the DCAS Space Standards to creatively maximize the use of space while meeting operational requirements.
• Oversee the evaluation of Service Requests requiring design input to coordinate with the Construction Services staff.
• Oversight, review and/or development of preliminary plans and construction documents to ensure programming and operational goals are met as necessary and direct staff on next steps to completion.
• Provide oversight on the design, specification, procurement and coordination of furniture and office equipment for renovations and relocations.
• Assist in the strategic space planning of the DEP portfolio.
• Assist in the development of workplace strategies to better leverage the agency’s real estate portfolio.
• Coordination with client bureaus and Budget/Purchasing Units to ensure furniture and equipment procurements proceed in accordance with project schedules and established budgets.
• Coordination with Construction Services and the Asbestos Lead and Mold Remediation FMC task force of means and methods for project execution and tenant safety plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Director