Director of Support Services & Materials Management

Hale County Hospital•Greensboro, AL

3d•Onsite

About The Position

The Director of Support Services/Materials Management is responsible for the planning, procurement, contracting, inventory management, receiving, distribution, and cost-effective utilization of supplies, equipment, dietary, and purchased services throughout Hale County Hospital and its alternative locations (Rural Health Clinics, Home Health Division, EMS, etc.). This position develops and maintains vendor relationships, maximizes Group Purchasing Organization (GPO) participation, ensures regulatory compliance, oversees inventory control systems, and collaborates with clinical and operational leaders to support patient care while controlling supply costs.

Requirements

Associate degree in Business Administration, Supply Chain Management, Healthcare Administration, or a related field.
Three to five years of healthcare materials management experience preferred.
Previous experience with hospital purchasing, Group Purchasing Organizations (Vizient, Premier, HealthTrust, etc.), and inventory management systems preferred.
Experience in rural healthcare preferred.
Certified Materials & Resource Professional (CMRP) and Certified Professional in Supply Management (CPSM) certifications preferred.
Excellent organizational and planning skills.
Excellent verbal and written communication skills.
Excellent interpersonal skills and a proven ability to work effectively with all levels of management, staff, vendors, and physicians.
Proficient with inventory reporting systems.
Proficient with Microsoft Office Suite or similar software.
Proficient in departmental budgeting, inventory purchasing, purchasing analysis, barcode inventory systems, electronic ordering systems, and other related software and procedures.
Ability to learn, or previous knowledge of, hospital operations, medical and surgical supplies, policy development, financial software systems, payroll systems, and related operational processes.

Nice To Haves

Three to five years of healthcare materials management experience
Previous experience with hospital purchasing, Group Purchasing Organizations (Vizient, Premier, HealthTrust, etc.), and inventory management systems
Experience in rural healthcare
Certified Materials & Resource Professional (CMRP) and Certified Professional in Supply Management (CPSM) certifications

Responsibilities

Direct all purchasing activities for the hospital and other locations.
Negotiate pricing, contracts, and service agreements with vendors.
Establish and maintain vendor relationships; conduct quarterly vendor performance reviews; resolve supply shortages; review pricing discrepancies; and coordinate product conversions.
Ensure compliance with GPO contracts while identifying opportunities for local purchasing when advantageous.
Monitor contract expiration dates and coordinate renewals.
Review and approve purchase requests and purchase orders.
Evaluate new products and vendors for quality, pricing, and value.
Lead value analysis initiatives.
Develop and maintain inventory control procedures.
Establish appropriate PAR levels for all departments.
Maintain perpetual inventory accuracy through routine cycle counts.
Coordinate annual physical inventory.
Minimize expired, obsolete, and excess inventory.
Develop contingency plans for supply shortages.
Maintain emergency preparedness inventory.
Oversee the receiving, inspection, storage, and distribution of supplies.
Ensure proper storage conditions and stock rotation.
Coordinate timely delivery of supplies to clinical departments.
Maintain organized supply storage areas.
Ensure compliance with infection prevention standards related to storage.
Develop and manage the Materials Management budget.
Analyze monthly supply expense trends.
Identify opportunities for cost reduction.
Standardize products when appropriate.
Prepare reports on supply expense, inventory valuation, contract savings, GPO rebates, and purchase variances.
Assist the Finance Department with year-end inventory valuation.
Perform purchasing-related data entry and accounts payable functions.
Monitor national supply chain disruptions.
Collaborate with nursing and departmental leaders on product selection.
Coordinate the purchasing of capital equipment.
Assist departments with vendor evaluations.
Ensure that applicable equipment purchases comply with grant requirements.
Coordinate deliveries and installations.
Ensure compliance with all applicable local, state, and federal laws and regulations, internal hospital policies, and applicable regulatory or accreditation standards (CMS Conditions of Participation, OSHA, Joint Commission standards, USDA grant procurement requirements, Federal Uniform Guidance, Alabama competitive bid laws, etc.).
Interview, hire, train, supervise, and evaluate Materials Management staff, as applicable.
Review, evaluate, and develop departmental policies and procedures.
Perform all other duties as assigned by the Chief Financial Officer (CFO) and Chief Executive Officer (CEO).