Director of Sponsored Programs Administration and Title III Programs

Stillman College•Tuscaloosa, AL

28d•Onsite

About The Position

The Director of Sponsored Programs Administration and Title III Programs reports directly to the Interim Provost and holds primary responsibility for the administrative functions of Research and Sponsored Programs. These functions include the management of any staff and all operations associated with the identification, development, submission, implementation, and closeout of grants and other sponsored agreements. The Director implements strategies that ensure faculty and staff are provided the information, training, and support necessary to seek and administer grants and other sponsored agreements. The Director is also responsible for maintaining the reporting system between the College and its sponsoring agencies as it relates to program evaluations, progress and performance reports, budget revisions, and all other deliverables required under the terms of each award. In addition, the Director manages the College's Title III grant programs. In this capacity, the Director routinely works with and supports activity coordinators across the various institutional units and holds responsibility for the management of any Title III staff, and all budgets and resources. The Director ensures that all Title III activities are implemented as an integral part of the College's goals, objectives, and the ASCEND 2030 Strategic Plan.

Requirements

Master's degree from a regionally accredited institution.
Five to eight years of progressively responsible experience in sponsored programs administration, grants management, or a closely related field, including supervisory and management experience.
Demonstrated working knowledge of federal grant regulations, including the Uniform Guidance (2 CFR Part 200), effort reporting requirements, and single audit expectations.
Experience with both pre-award and post-award administration, including proposal development, budget preparation, subrecipient monitoring, and award closeout.
Demonstrated success in preparing and submitting competitive proposals to federal agencies and other external sponsors.
Experience with budget administration, personnel policies and processes, and procurement procedures.
Demonstrated ability to prepare clear, accurate, and timely technical and financial reports for external funding agencies.
Experience working effectively with a wide range of audiences, including senior administrators, faculty, staff, program officers, auditors, and external partners.
Proficiency with electronic grants management and submission systems (for example, G5, Grants.gov, and Research.gov).
Experience in overseeing and tracking project workflow across multiple institutional units.
Experience with Title III Parts B and F.

Nice To Haves

Academic or professional doctorate (for example, Ph.D. or Ed.D.) from a regionally accredited institution is preferred.
Seven to ten or more years of relevant work experience in higher education sponsored programs administration, including direct management of Title III programs.
Certified Research Administrator (CRA) credential or comparable professional certification.

Responsibilities

Provides administrative leadership, technical expertise, and compliance oversight for all sponsored programs and Title III activities at the College.
Leads in performing functions including, but not limited to: working closely with the Office of Institutional Advancement and institutional decision makers to implement a strategic framework that increases the number of grant applications submitted and awards received; implementing processes that ensure compliance with federal and other sponsor regulations governing effort reporting, progress reporting, procurement, and allowable costs; reviewing and assisting with the editing of grant proposals and budgets prior to submission to funding agencies; working closely with the Interim Provost, the President, and other institutional decision makers to ensure that all Title III activities are implemented as an integral part of the College's goals, objectives, and strategic plan; overseeing the writing and submission of the plan of operation, revised budgets for each year of the grant period, and all other technical reports required by the funding agency; preparing and submitting necessary budget revisions to the funding agency; receiving and maintaining records of progress reports, letters of commitment, and official statements of services to be rendered by all consultants and agencies contracted to assist the College in implementing funded projects; establishing and maintaining effective communication with the Interim Provost, the President, and other institutional decision makers to ensure that program operations remain consistent with the College's mission, goals, and strategic plan; ensuring the development of an effective evaluation system that measures total institutional development and the impact of externally funded activities; preparing and submitting five-year grant proposals and budgets to the United States Department of Education; submitting all necessary budget revisions, Phase I documents, and Annual Performance Reports to the United States Department of Education; assisting in the recruitment of key personnel supported by sponsored programs and Title III funding; assisting activity coordinators with budget transfers, revisions, and financial matters in coordination with the Office of Business and Finance; coordinating program activities in a manner that facilitates maximum utilization of staff and other program resources; ensuring maximum program cost effectiveness and appropriate stewardship of all sponsored funds; remaining knowledgeable of Title III and other federal policies, grant terms, and conditions to ensure compliance throughout the life of each agreement; remaining cognizant of the management systems instituted by Stillman College; assisting principal investigators in ensuring the timely preparation and submission of final technical reports to sponsors; assisting in the appropriate disposition of and accounting for all equipment and other property acquired through Title III and other sponsored project funds; providing an atmosphere conducive to the pursuit of excellence on the part of those individuals and groups engaged in refining, implementing, and evaluating the College's mission, goals, objectives, and activities; planning, developing, and implementing workshops, conferences, and professional development experiences that enhance the skills and productivity of faculty and staff; performing all other job-related duties as assigned.
Manages any staff/work-study students in support of Research and Sponsored Programs.
Manages Title III Office staff and resources.
Provides programmatic oversight for Title III activity coordinators.
Oversees pre-award proposal development and post-award administration.
Ensures sponsored programs compliance and reporting.