Director of Softball Operations

KANSAS ATHLETICS•Lawrence, KS

1d•Hybrid

About The Position

Under the direction of the Head Coach, the Director of Softball Operations executes all operational matters relating to the softball program, the student athletes and the coaching staff. This position will support the Head Coach and ensure compliance with the rules and regulations of the NCAA, BIG 12, and Title IX. This position will handle daily operating functions within the program, coordinate, market and administer summer camps, manage departmental activities, social media, scouting reports, outreach to alumni and boosters, assist on campus recruiting events, and will be responsible for organizing, budgeting, and coordinating team travel, and scheduling.

Requirements

Bachelor's Degree from an accredited college or university
Experience playing or coaching at the collegiate level
Knowledge of NCAA rules and regulations as they relate to softball
Possess a professional demeanor and the ability to work effectively with various constituencies including prospective students, current students, their families, the general public, faculty, administrators and alumni
Working knowledge of Microsoft Office suite (Excel, Word, etc.)
Passion for coaching and developing players
Detail oriented with strong verbal and written communication and organizational skills
Demonstrated ability to work effectively under multiple deadlines in a fast-paced office environment with the capacity to adapt quickly to major and minor changes in projects/events and outcomes
Ability and willingness to work occasional evenings, weekends, or holidays as needed during peak game and recruiting seasons
Ability and willingness to travel as needed

Nice To Haves

Knowledge of Big 12 rules and regulations as they relate to softball
Demonstrated passion for softball and knowledge of basic softball sport rules

Responsibilities

Manage departmental activities based on direction and guidance learned during department meetings, to include: taking notes and follow-up with staff.
Developing, creating, organizing, and reporting department activities pertaining to marketing, event management, compliance updates and information of interest from other departments.
Develop and maintain a monthly calendar, as appropriate.
Manage team travel and lodging arrangements, including preparing team travel itineraries, meet van/bus shuttle schedules, and rooming lists; work with Anthony Travel on-site staff, serve as the liaison, contact person, and troubleshooter for all team travel.
Responsible for team per diem and misc. cash request/reporting as relates to team travel.
Select, arrange for, and oversee all pre-game meals, post-game meals and reception, and training table needs for team as well as select and organize the post snack for visiting teams and officials.
Assist and coordinate with support staff assigned to softball, specifically, Administrative Assistant, Rock Chalk Video, and Communications to ensure effective and efficient delivery of support services within the department, including but not limited to, mailing of recruiting materials, motivational and hype videos, ensure social media content is maintained and relevant, special event planning, etc.
Assist with efforts to create and organize a membership initiative to increase membership in booster and alumnae groups, to include providing support to the Assistant Coaches and Sport Administrator to maintain connections with Alumnae and Booster Groups.
create and distribute e-newsletters and communications with weekly updates and a monthly newsletter to alumni, boosters, and parents.
Plan and coordinate an Alumni Day event for each, Spring and Fall, along with other banquets and occasional gatherings.
Assist with videoing all games and practices, cut and tag the video and create still-shots from video as requested.
Request scouting reports in a timely manner, organize and present the reports to the assigned coach by the due date directive.
Plan and coordinate administrative tasks with all camps and clinics.
Represent the department at pre-game functions and handle public relations necessary for game and game-day events or the daily operations of the department related to game management.
Serve as troubleshooter on game day, utilizing discretion and independent judgment to solve last-minute issues.
Perform related duties as assigned by Director of Athletics, Head Softball Coach, or their designee.