Director of Rooms

Crestline Hotels and Resorts•Los Angeles, CA

8d•Onsite

About The Position

The Director of Rooms is responsible for the successful operation and administration of all rooms departments to include front office, bell/door, concierge, gift shop, housekeeping and laundry. Must ensure that all rooms departments are continually balanced while focusing on providing an exceptional experience to every guest while maximizing department profitability. The Director of Rooms is responsible for ensuring that all rooms related operations are carried out professionally, to standards and at the highest level of service. Will achieve desired outcomes by planning, implementing, and controlling effective departmental strategies that drive results and through the creation, development and maintenance of a competent, motivated and empowered rooms staff. Will effectively lead, train, coach, motivate, engage and provide feedback to the rooms staff, supervisors and managers on a daily basis. Will serve as the room’s executive liaison to all other hotel departments.

Requirements

Experience with hotel management systems such as StayNTouch and Quore with management experience.
Bachelor’s degree in a related field from an accredited university/college plus at least five (5) years of related experience; or high school diploma or equivalent plus at least seven (7) years of related experience; or any equivalent combination of education and experience that provides the above skills, knowledge, and abilities.
Computer skills required.
Experience with hotel information systems required.
First aid certification as required.
Extensive knowledge of all rooms operations within a hotel environment, including all laws and regulations related to these operations.
The capacity to create and execute innovative strategies that will drive the hotel to exceed guest satisfaction and revenues.

Nice To Haves

Familiarity with Microsoft Office preferred.
CPR certification desired.
Other certifications as needed to remain in compliance.

Responsibilities

Create and execute rooms department strategies that will drive the hotel to exceed guest satisfaction, cleanliness standards and revenues.
Work collaboratively with all members of the rooms departments to continually enhance and advance the hotel.
Ensure the rooms staff, supervisors and management are properly trained to standards and able to carry out the operations of each function of their department.
Anticipate guests’ and employees’ needs and respond promptly.
Always promote positive guest relations.
Ensure that the guest experience is pleasant and positive from arrival through departure.
Analyze GSA scores and comments and enhance positive strategies and develop and execute action plans to eliminate deficiencies.
Work closely with department managers and supervisors to develop them both personally and professionally.
Investigate complaints about service and equipment and take corrective action.
Verify status on room reports, determine discrepant rooms, prioritize, and update status of departing guest rooms.
Maintain complete knowledge of all guest services department policies/service procedures.
Maintain complete knowledge of all hotel features and services, all room types, rates, special package and promotions, daily arrivals / departures / room availability, scheduled in-house group activities, VIPs scheduled, in-house group names, background, activities, locations, and times as well as special requests/arrangements.
Complete daily walk-through of all operations department areas observing the following and instruct designated personnel to rectify any organization deficiencies.
Review and respond to daily operational demands as it relates to the hotel.
Conduct and/or participate in Daily Line ups as well as Departmental meetings.
Ensure that all rooms departments as well as its employees comply, on a consistent basis, with all Fire Department Safety codes and OSHA guidelines.
Ensure that employees always comply and abide by the employee standards of conduct.
Ensure that all employee and management reviews are done in an efficient and timely manner.
Ensure that staffing level requirements are met when both minimum and maximum occupancy levels dictate.
Ensure that cleanliness and condition of each area meets designated hotel standards, and the appropriate inspections are carried out on a consistent basis.
Directly contact respective personnel and relay any deficiencies that are to be corrected.
Ensure that guest requests are accommodated expediently and courteously.
Prepare the monthly forecast numbers for payroll budget and expenses.
Prepare monthly, quarterly, and yearly Rooms Division financial forecasts.
Maintain constant control over changes and variances in budget for payroll, staff, ordering of supplies according to changes in occupancy levels.
Ensure that the proper training of staff is always performed by selected departmental trainers.
Provide feedback on staff performance to General Manager.
Work with Human Resources to resolve any disciplinary problems.
Respond to messages promptly.
Ensure that an accurate inventory is completed at least twice a month pertaining to housekeeping and front office amenities and supplies, standard guest room items, and linen.
Document pertinent information in department logbook and/or guest incident action forms.
Review status of assignments and any follow-up action with manager and/or on-coming shift supervisor.
Establish, maintain quality recognition programs within the division.
Facilitate divisional and departmental Strategic Planning meetings.
Monitor and facilitate all Internal Defect Reports relating to Rooms Division.
Work with appropriate departments in setting future rates and special packages.