Director of Purchasing

Omni Hotels & Resorts•Dallas, TX

1d•Onsite

About The Position

The Director of Purchasing will provide the acquisition of food, beverage, and general purchases at maximum economics based on business activity. He/She will act a as senior liaison between individuals in the hotel and supplier representatives in the procurement of goods and services required to achieve the objectives of each department.

Requirements

Reading, writing, and oral proficiency in the English language required, must be able to communicate with guests and staff professionally and with empathy.
Ability to handle stressful situations, while maintaining a calm and welcoming demeanor.
Strong organizational skills with the ability to multi-task and provide guest follow up in a fast-paced environment.
Must have the ability to delegate, effectively train and coach a team with diverse talents.
Must have highly developed customer service skills with strong attention to detail.
Proficient computer skills including but not limited to Microsoft Word, PowerPoint, Excel, and Outlook.
Maintain a professional business appearance, attitude, and performance.
Must be able to work a variety of shifts, including weekends, and holidays.
Move, bend, lift, carry, push, pull, and place objects weighing up to 50 pounds without assistance.
Stand, walk or sit for an extended period or for an entire work shift.
Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.

Nice To Haves

Prior experience leading a Purchasing and Retail department within the Hospitality industry, preferred.
Procurement experience in Hotel or Food & Beverage industry preferred

Responsibilities

Directly supervise the Purchasing staff through delegation of work tasks to achieve set objectives.
Attend all Food and Beverage and related meetings such as menu tie-down, weekly forecast and Financial Services. Conduct department staff meetings to review and discuss new objectives and other concerns identified in interdepartmental meetings.
Maintain close communications with Chef and Catering Department on requirements for future menu events to evaluate menus against par Inventories in determining necessary requirements for outlets and banquet functions.
Coordinate and monitor work performed by Storeroom Manager, specifically Food and Beverage requirements according to forecasted menus.
Establish and maintain training tools for subordinates to achieve a better knowledge and understanding of the Purchasing process and applications such as: product familiarity, receiving and storage standards. EOM reconciliation of Food and Beverage, EOM Accounts Payable closing.
Coordinate with vendor to set up site visits of their facilities to aid key personnel in Purchasing and Storerooms as a training tool to improve basic knowledge of commodities used.
Counsel and make, as needed, assessment of present and/or new associate job performance to determine what specific training is required to achieve desired results.
Evaluate vendor performance in compliance to Purchasing bid procedures. Monitors vendor ability to provide timely and consistent quality according to established specifications.
Maintain close communications with Corporate Purchasing offices for placement and follow-up on quarterly and annual order requirements.
Attend area hotel and restaurant shows and seminars to establish new vendor relations and learn of new products and ways to improve present operation.
Sets the exemplary role of specialty retail service. Ensures the number one priority of all sales associates is the customer and customer service.
Create and manage a team based environment with staff and continually evolve developing a positive atmosphere within the department
Responsible for managing coordinating all functions of the gift shop, including inventory, ordering & re-stocking of the retail shop.
Screening, hiring, training, supervision and scheduling of all retail staff.
Interact with other departments to ensure that guest’s needs are satisfied.
Speak with guests & associates in a friendly, warm manner, making them feel welcome.
Assist with monthly inventory. Coordinates the checking in of products, merchandising product on floor, and warehousing back stock.
Manages scheduled monthly and quarterly inventories by delegating work, taking inventory with POS scanning guns, coordinating all re-counts, coordinating all inventory verifications with accounting and compiling data results, while following all inventory procedures that align with internal audit compliance
Assists in data entry in Point-of-Sales (POS) software by entering and checking data that is entered into the system. Ensures that all employees are trained on how to enter correct data.
Manages daily replenishment of back stocked product to the sales floor, as well as maintaining a clean and organized back stock room.
Adhere to all policies regarding gift shop employee purchases.
Ensure the delivery of all items called for from guest rooms by confirmation with guests and verify guest room number for room charges.
Do not leave merchandise unsecured and follow proper procedure for payment of goods sold.