Director of Purchasing

Salamander Palm Beach Employer LLC•Palm Beach Gardens, FL

About The Position

This position will lead the overall operations of the Purchasing, Receiving and Storeroom Department to ensure that all departments of the resort have adequate supplies to perform their duties in an efficient manner. The role involves formulating an approved vendors list encompassing all categories and purchasing and approving payment of items following established procedures.

Requirements

At least 3 years as Director of Purchasing for a Resort.
Bachelor's degree in business administration, supply chain management, or related field.
Proven experience in procurement or purchasing management, preferably in the hospitality industry.
Must have working knowledge of computers.
Proficient in Microsoft Office systems, including Word, Excel, and procurement software and systems.
Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents.
Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community.
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Responsibilities

Responsible for the receiving, documenting and storage process and issues procedures outlined in the policies and procedures manuals, ensuring product pricing, rotation, and inventory levels and storage area sanitation.
Responsible supervising to ensure that the Purchasing Department runs smoothly and efficiently.
Verify all incoming goods with delivery orders, invoices, food specifications, and purchase records to ensure accuracy in type, quantity, price, and quality of items.
Uphold safe, sanitary, and well-organized storage practices for all items.
Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are in compliance.
Implement inventory control measures to improve accuracy and efficiency.
Contribute to monthly inventory processes for the hotel.
Ensures compliance with all brand established systems and procedures
Ensures accurate administration of all invoices and adheres to proper bookkeeping procedures
Ensures inspection of all deliveries to verify accuracy and quality of product
Ensures compliance with food handling and sanitation standards
Implements and enforces all control procedures for property goods entering through the purchasing/receiving areas
Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information
Submits reports in a timely manner, ensuring delivery deadlines
Ensures profits and losses are documented accurately
Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued
Manages department's controllable expenses to achieve or exceed budgeted goals
Provides information to other departments, staff, and vendors by telephone, in written form, e-mail, or in person.
Analyzes information and evaluates results to choose the best solution and solve problems.