Director of Purchasing and Contracts

Tennessee Board of Regents•Dyersburg, TN

3d•$58,610 - $73,282•Onsite

About The Position

The Director of Purchasing and Contracts is responsible for all college procurement activities, ensuring adherence to all institutional, Tennessee Board of Regents (TBR), and state policies, guidelines, and regulations. Additionally, this position is responsible for reviewing and accounting for grants, contracts, restricted and foundation accounts, and preparing related reports; administering procurement card operations; and providing oversight for the mailroom and print shop.

Requirements

Knowledge of contract and contract specification development.
Knowledge of generally accepted accounting principles and governmental accounting principles and techniques as they apply to higher education fund accounting.
Ability to analyze complex information in a timely manner.
Excellent attention to detail, with a demonstrated ability to prioritize competing tasks, meet deadlines, and manage multiple responsibilities effectively.

Nice To Haves

Higher education procurement and/or accounting experience
Experience with Ellucian Banner ERP system and/or SciQuest/Jaggaer electronic purchasing system
Proficient with Microsoft products

Responsibilities

Coordinate all procurement processes including contracts, sealed bids, and purchase orders.
Review all contracts for adherence to college, TBR, and state policies, guidelines, and regulations.
Assist departments with contract preparation and purchasing related processes as needed.
Review and process departmental requisitions and ensure they comply with all college, TBR, and state policies, guidelines, and regulations.
Prepare and conduct training workshops for college personnel on purchasing policies and procedures.
Administer procurement card operations.
Maintain federal and state grant and contract documents and monitor expenses to ensure compliance with grant or contract provisions as well as TBR and state policies and procedures.
Review monthly grant and contract accounting reports, investigate errors, and make corrections, as necessary.
Prepare various grant and contract financial reports and reimbursement invoices.
Analyze monthly bank and investment reports to ensure accurate recording of interest, management fees, and investment gains/losses for the foundation and prepare reconciliations.
Prepare interim and annual foundation financial reports and statements.
Prepare the annual Form 990 for the foundation.
Provide supervision for the mailroom, printing, and purchasing staff.
Complete special accounting projects as assigned by the Vice President for Finance and Administrative Services.
Perform other duties as assigned.