Director of Programming

Embracing Abilities Admin•Avon, IN

1d•Onsite

About The Position

The Director of Programming oversees the daily operations of Embracing Abilities programs, including Summer Camp, DREAM Studio, REACH, Parent’s Day Out, and EA Clubs. The role involves creating schedules, managing registrations, hiring and supervising staff, planning activities, handling program payroll and finances, and ordering supplies. The Director supports staff and participants throughout each program to ensure smooth operations. The Director oversees the eight-week Summer Camp program in June and July for individuals ages 5–40, coordinating activities, community outings, staffing, and daily operations across three locations and 12 camp teams. The role also oversees the DREAM Studio Adult Day Program, which operates Monday through Friday from 9:00 AM to 3:00 PM at the Avon office and serves adults ages 18–40. Other responsibilities include developing and coordinating REACH community courses and events, managing monthly Parent’s Day Out respite events, and overseeing EA Clubs’ supported, consumer-led activities. The position is based in person at the Avon office Monday through Friday, 9:00 AM–5:00 PM, with flexibility to work extended hours during the summer and be on call one Saturday per month.

Requirements

Bachelor’s degree preferred; relevant experience in a related field will be considered.
Strong verbal and written communication skills.
Ability to work independently, manage multiple responsibilities, and collaborate effectively with others.
Ability to work effectively in a fast-paced environment.
Flexibility to work extended hours during the summer season and be on call one Saturday per month.
Ability to work in person Monday through Friday, 9:00 AM–5:00 PM, at the Avon office.
Knowledge of the disability services field and experience working with individuals with intellectual and developmental disabilities.
Proficiency with Google Workspace applications, including Calendar, Docs, and Sheets.

Nice To Haves

Bachelor’s degree.

Responsibilities

Plan, coordinate, prepare, and oversee Summer Camp across three locations and 12 teams.
Build and maintain relationships with community partners to develop camp outings.
Create and maintain outing calendars and activity schedules for camp teams.
Manage camper and counselor schedules to maintain appropriate staffing and billing ratios.
Develop and manage Summer Camp registration, process registrations, and accept new campers.
Maintain and update Summer Camp policies and procedures.
Communicate with parents, guardians, and case managers during registration and the camp season.
Collaborate with HR, Marketing, Admissions, and Service Coordination to support Summer Camp operations.
Recruit, hire, and onboard Summer Camp counselors in collaboration with Human Resources.
Supervise counselors, communicate schedule changes, and provide daily operational support.
Manage Summer Camp finances, including billing activity fees, making purchases, preparing counselor payroll, and tracking expenses.
Review DREAM Studio intake assessments, tour with families, determine program acceptance, and onboard new consumers.
Supervise the DREAM Studio Instructional Leader and four Instructional Assistants in daily operations.
Recruit and hire additional Instructional Assistants as needed.
Prepare and review monthly profit reports for DREAM Studio.
Coordinate and verify participant documentation, including HRP/BSP training, Notices of Action (NOAs), and renewals.
Develop and coordinate REACH six-week courses and one-time special events.
Schedule and supervise HCSP staff for REACH programs.
Plan REACH activities, prepare schedules, and coordinate supplies.
Manage REACH registrations and required participant documentation.
Coordinate and manage registrations for monthly Parent’s Day Out respite events.
Confirm participant registrations and complete required documentation, including NOA requests, BSP training, and HRPs as needed.
Plan Parent’s Day Out activities and prepare materials and supplies.
Schedule, supervise, and support HCSP staff during monthly respite events; serve as the on-call contact during Saturday events.
Send EA Clubs Social Club attendance forms to attendees twice a month.
Support and supervise Social Club staff.
Track incoming dues for each club session.
Generate biweekly payroll reports for all programs.
Review and approve staff timecards every pay period.
Track and maintain financial transactions for all EA programs.
Complete and submit the monthly Level 2 report.
Order supplies and support staff and participants across programs.