Director of Preconstruction

Blue Ridge Executive Search•Denver, CO

3d•$130,000

About The Position

The Director of Preconstruction is responsible for the direction and implementation of company processes and procedures at the work acquisition level. This role involves meeting schedule goals, maintaining quality standards, and systemizing operations for consistency, efficiency, and understanding. The Director will also be responsible for selecting and developing project staff, maturing people to become self-sustaining, and enhancing the customer experience during the preconstruction process. Additionally, the Director will assist the Executive Manager with project estimating details, identifying inefficiencies, and implementing functional improvements.

Requirements

Effective communication skills
Mentorship abilities
Leadership skills
Ability to ensure teams have necessary training and tools
Ability to ensure teams work together for timely completion
Accountability for team productivity and deadlines
Ability to foster a positive, client-focused attitude
Understanding of company process and procedures at the work acquisition level
Ability to systemize operations for consistency, efficiency, and understanding
Experience in selecting and developing project staff
Ability to mature people to become self-sustaining
Ability to enhance customer experience
Ability to assist Executive Manager with estimating details, identifying inefficiencies, and implementing improvements
Experience acting as "Chief Estimator" on pursuits, especially negotiated and Design-Build
Experience leading internal estimate reviews and bid process team meetings
Experience presenting deliverables to clients
Experience attending and representing the company in design and coordination meetings
Ability to maintain an action log and assign responsibility
Ability to maintain a scope issues log and compile pricing
Experience preparing or overseeing preconstruction schedules
Ability to interface with clients and designers to maintain schedule
Ability to keep internal departments informed of schedule changes
Ability to provide technical support and/or prepare estimates
Experience assisting in making sales, including RFP and RFQ response processes
Experience participating in interviews and interview preparation
Experience assisting Marketing Department with RFP/RFQ responses
Ability to provide value alternative solutions considering cost, schedule, maintenance, and life cycle cost
Experience overseeing value alternate preparation
Ability to fill in design gaps for incomplete documents
Ensuring estimating department has current design information
Experience preparing and submitting contract documents for legal and risk reviews
Ability to prepare qualifications and assumptions aligned with contractual requirements
Experience in the prequalification process
Experience overseeing budget control during preconstruction
Ability to assist project teams in design decisions and solution development
Experience reviewing or generating project construction schedules
Ability to ensure timely preparation of General Conditions and coordination with trade packages
Ability to manage and maintain consistent deliverables in approved format
Ability to manage all aspects of risk and define them for the executive team
Ability to act as team liaison between operations, estimating, and design management
Experience developing and maintaining relationship management plans with clients and stakeholders
Experience building and maintaining relationships with architects and engineers
Experience building and maintaining relationships with subcontractors
Ability to attend industry events and represent the company professionally
Knowledge of cost elements of projects by bid package and/or cost/SF of elements
Experience setting up, managing, and maintaining buyout logs
Experience preparing and managing Exhibit A production into subcontracts

Responsibilities

Effectively communicate to the Executive Manager regarding the preconstruction and estimating teams, including preconstruction manager, estimator, and design-build manager.
Effectively communicate through chain of command with preconstruction manager, estimator and design-build manager.
Mentor and promote a superior acquisition team of preconstruction manager, estimator and design-build manager.
Ensure the teams have all the necessary training and tools to be productive and successful in their work efforts.
Ensure all teams are working together for the timely and successful completion of the task at hand.
Accountable and responsible for all team throughput productivity, deadlines are met and ensure that processes are followed.
Ensure all teams have a “positive”, “client-focused”, “can do” attitude and show leadership throughout the company.
Meeting the schedule goals of the process.
Meeting the quality standards of the process.
Systemize operations for consistency, efficiency and understanding.
Selecting and developing project staff
Mature the people to become a self-sustaining at their work level.
Enhance the customer experience during the preconstruction process.
Assist the Executive Manager as needed, including; See and focus on the specific details of the estimating of projects; Identify inefficiencies; Assist with change implementation that will result in functional improvement;
Acting as “Chief Estimator” on pursuits, particularly those projects with a preconstruction period after award, such as a negotiated and Design-Build pursuit.
Leading internal estimate reviews and bid process team meetings.
Presenting deliverables to the Client in a complete and organized manner, per the approved guidelines of the company and the requirements of the Client.
Attending and representing the company in all design and coordination meetings. On some projects may lead these meetings.
Maintaining an action log for outstanding items and assigns responsibility for such action items.
Maintaining scope issues log and is responsible for compiling pricing (with assistance from estimating as needed).
Preparing or overseeing the preparation of preconstruction schedule with buy-in from internal departments as it relates to them.
Interfaces with the Clients and designers to maintain schedule.
Keeping internal departments informed of schedule changes as it relates to their activities.
Providing technical support and/or prepare estimates as required.
Assisting in making the “sale” of projects including RFP and RFQ response processes.
Participating in interviews and interview preparation for negotiated bids.
Assisting the Marketing Department in preparation of responses to RFP’s and RFQ’s.
Providing value alternative solutions taking into consideration cost, schedule, maintenance, and life cycle cost implications.
Overseeing value alternate preparation from subcontractors, and internal departments.
Filling in design gaps for incomplete documents for the completion of estimates.
Ensuring the estimating department has most current design information in the preparation of estimates.
Preparing and submitting contract documents to executive manager for legal and risk reviews.
Preparing qualifications and assumptions that align with the contractual requirements of the project.
Assisting in the prequalification process.
Overseeing the establishment and maintenance of budget control during the preconstruction phase of a project.
Assisting Project teams in design decisions and development of solutions.
Reviewing or generating the project construction schedule and ensures the timely preparation of the General Conditions and coordination of General Conditions with trade packages.
Managing and maintains consistent deliverables in the approved format.
Managing all aspects of risk and defines such for the executive team.
Acting as the team liaison between operations, estimating and design management.
Having a relationship management plan with Clients and key stakeholders in the markets that the company builds.
Building and maintaining relationships with architects and engineers
Building and maintaining solid relationships with subcontractors to obtain a competitive advantage for the company.
Attending industry events and representing the company to the industry in a professional capacity.
Maintaining knowledge of cost elements of projects by bid package and/or cost/SF of elements.
Setting up and managing and maintaining the buyout log for the project.
Preparing and managing the Exhibit A production into subcontracts.