Director of Position Control (26-27)

IDEA Public Schools•El Paso, TX

19h•Remote

About The Position

The Director of Position Control is responsible for leading the design, build-out, maintenance, and governance of the organization’s position control infrastructure as IDEA transitions to and operates within Workday. This role ensures that job profiles, positions, and staffing structures are accurate, auditable, compliant, and scalable — serving as the operational backbone for staffing execution, reporting, and workforce planning. While this role does not own budgeting or financial modeling, the Director is expected to understand the financial implications of staffing decisions and serve as a close strategic partner to Finance, FP&A, and Financial Modeling counterparts. The focus of this role is position integrity, staffing logic, compliance, and system stewardship; aligning with our financial team’s requirements. This role reports directly to the Managing Director of Staffing Logistics and Modeling and operates within a highly cross-functional ecosystem spanning Talent Acquisition, Compensation, HRIS, Payroll, State Reporting, Enrollment, and Finance.

Requirements

Bachelor’s Degree in Business, HR, Operations, Data Analytics, or related field
5+ years of experience in position control, workforce operations, HR systems, or staffing analytics
3+ years of experience leading or owning a position control process
Hands-on experience with HRIS platforms (Workday strongly preferred)
Experience operating in large, complex, multi-entity organizations
Systems thinking with strong attention to data integrity and downstream impacts
Ability to translate complex staffing logic into executable system structures
Strong cross-functional influence without direct budget ownership
High comfort operating in ambiguity during system and process transformation
Makes sound decisions using data, audit findings, and stakeholder input
Builds clear operating mechanisms and scalable processes
Develops team capability and institutional knowledge
Communicates deliberately across technical and non-technical audiences
Builds trust through consistency, clarity, and follow-through

Nice To Haves

7 years of supervisory experience leading and directing a position control team.
5 years of experience conducting position control analysis and management in the education industry.
Experience in K–12 or similarly regulated environments
Prior involvement in HRIS or HCM implementations
Experience partnering closely with Finance Models
Advanced experience with reporting tools (PowerBI, dashboards, audits)

Responsibilities

Directly manage position control team members (Position Control Analysts) responsible for position creation, maintenance, auditing, and reporting
Establish clear operating rhythms, workflows, and accountability structures for position control work
Own the organization-wide position control framework, ensuring clarity, consistency, and compliance across all schools, regions, and entities
Define and enforce standards for position creation, modification, inactivation, and historical tracking
Serve as the organizational authority on position definitions, job architecture alignment, and position lifecycle management
Partner with HR Compliance, Grants, and State Reporting teams to ensure position data supports federal, state, and grant-based reporting requirements
Lead the build-out, maintenance, and long-term governance of job profiles and positions in Workday
Ensure strong data integrity between job profiles, positions, worker assignments, and downstream systems (payroll, reporting, analytics)
Design and document scalable workflows for position creation and changes, aligned to staffing cycles and enrollment timelines
Act as the primary Workday position control subject-matter expert during and after HCM implementation
Maintain and operationalize staffing models in partnership with the Managing Director of Staffing Logistics and Modeling
Update and manage staffing logic statements, assumptions, and metrics to ensure alignment with real-time enrollment data throughout the year
Ensure staffing models translate cleanly into executable positions within Workday
Monitor variances between modeled staffing and actual positions, identifying risks, inconsistencies, or compliance gaps
Establish rigorous auditing processes to ensure position data is accurate, complete, and defensible
Ensure position control data supports payroll accuracy, headcount reporting, and state/federal submissions
Develop dashboards and reporting tools that provide transparency into position status, vacancies, overages, and staffing health
Partner closely with State Reporting, HRIS, and Payroll to resolve discrepancies and prevent downstream errors
Translate staffing models into position-level execution
Assess the financial impact of position changes (alongside Finance partners)
Ensure alignment between approved staffing plans and active positions
Collaborate with Compensation to ensure positions align to job architecture and pay structures
Support Talent Acquisition teams by ensuring positions are available, accurate, and aligned to hiring plans
Identify opportunities to streamline position control workflows, reduce manual effort, and improve system reliability
Lead change management related to new position control processes, Workday enhancements, or staffing model updates
Train internal stakeholders on position control standards, processes, and expectations
Document institutional knowledge to support long-term scalability and continuity
Additional duties as assigned.